School Front Office Administrator: Welcoming & Organized

SAU 16; Exeter (NH); On-site; USD 40,000 - 46,000; Full time

Job summary

SAU 16 Exeter High School is seeking an organized Administrative Assistant for the Main Office. You will greet visitors, manage the front desk, and support attendance and records while maintaining confidentiality. Strong communication, multitasking, and computer skills are essential.

Under the Principal’s supervision, you’ll handle calendars, mail, and school communications, providing excellent service to students, families, staff, and community members in a dynamic daily environment.

Qualifications

• High school diploma required; associate's degree or related coursework preferred.
• Experience in administrative, receptionist, customer service, or school office setting preferred.
• Strong interpersonal and communication skills with students, families, staff, and community members.
• Excellent organizational skills with the ability to prioritize multiple responsibilities.
• Proficiency with Google Workspace and Microsoft Office applications.
• Ability to learn and effectively utilize district software systems.

Responsibilities

• Serve as primary receptionist for the Main Office, greeting visitors and creating a welcoming environment.
• Monitor the secure entrance, issue visitor badges, and follow security procedures.
• Supervise student traffic entering and leaving the Main Office.
• Answer and direct incoming calls with accurate information.
• Receive, process, and distribute mail, packages, and deliveries.
• Maintain organized office files, records, and correspondence.
• Assist students, caregivers, and staff with questions and routine concerns.
• Prepare, copy, and distribute correspondence, reports, and forms.
• Assist with calendars, scheduling meetings, and school activities.
• Support attendance, student records, and other office functions.
• Maintain confidentiality of student and personnel information.

Skills

Customer service

Written communication

Oral communication

Organizational skills

Attention to detail

Calm under pressure

Independent work

Team collaboration

Adaptability

Education

High school diploma

Associate's degree preferred

Tools

Google Workspace

Microsoft Office

Job description

SAU 16 Exeter High School is seeking an organized Administrative Assistant for the Main Office. You will greet visitors, manage the front desk, and support attendance and records while maintaining confidentiality. Strong communication, multitasking, and computer skills are essential.

Under the Principal’s supervision, you’ll handle calendars, mail, and school communications, providing excellent service to students, families, staff, and community members in a dynamic daily environment.