Administrative Assistant/Front Office Administrator

Catholic Schools in the Archdiocese of New York; New York (NY); On-site; USD 36,000 - 40,000; Full time

Job summary

St. Barnabas Elementary School is seeking a friendly, organized Administrative Assistant / Front Office Administrator to serve as the first contact for students, parents, faculty, and visitors, ensuring a welcoming atmosphere while supporting the Principal and school operations.

This full-time role requires strong organizational skills, experience in an office or Catholic school setting, and proficiency with Microsoft Office; Spanish is a plus, and the candidate will handle attendance, files,

Qualifications

• High school diploma required; associate degree preferred.
• Experience in an office or Catholic school setting preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Spanish language skills highly desirable.

Responsibilities

• Greet and assist students, parents, staff, and visitors.
• Answer, screen, and direct calls and emails.
• Maintain attendance records and assist with daily reporting.
• Maintain confidential files and organized records.
• Support scheduling, copying, mailings, data entry, and clerical duties.
• Assist with communications, meetings, and events.
• Manage front office organization and supplies.
• Uphold Catholic school values in all interactions.

Skills

Strong organizational skills

Excellent communication

Customer service oriented

Education

High school diploma

Associate's degree or higher preferred

Tools

Microsoft Office Suite

FACTS SIS

Job description

Administrative Assistant / Front Office Administrator

St. Barnabas Elementary School

Reports To: Principal

Location: St. Barnabas Elementary School

Schedule: Full-Time, Monday–Friday, 7:30 AM – 3:30 PM (35 hours per week)

Compensation: $20.00/hour

Position Summary

St. Barnabas Elementary School is seeking a friendly, organized, and professional Administrative Assistant / Front Office Administrator to join our school community. As the first point of contact for students, parents, faculty, staff, and visitors, this individual plays a vital role in creating a welcoming environment while ensuring the smooth and efficient operation of the school office.

The Administrative Assistant provides clerical, organizational, and administrative support to the Principal, faculty, staff, students, and families, helping to advance the mission of St. Barnabas Elementary School and Catholic education.

Key Responsibilities

• Greet and assist students, parents, staff, and visitors in a professional, courteous, and welcoming manner.


• Answer, screen, and direct incoming phone calls, emails, and other correspondence.


• Maintain student attendance records and assist with daily attendance reporting.


• Maintain student and staff files in a confidential, accurate, and organized manner.


• Support the Principal and faculty with scheduling, photocopying, mailings, data entry, filing, and other clerical duties.


• Assist with school communications, meetings, and special events as needed.


• Maintain front office organization and oversee office supplies, placing orders when necessary.


• Handle confidential information with professionalism, discretion, and integrity.


• Assist with school information systems, including FACTS and other administrative platforms.


• Uphold the values and mission of St. Barnabas Elementary School and the Catholic school community in all interactions.


• Perform other duties as assigned by the Principal.

Qualifications

• High school diploma required; Associate's degree or higher preferred.


• Prior experience in an office, administrative, or Catholic school setting preferred.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).


• Ability to learn and effectively utilize school information systems, including FACTS SIS, FACTS.


• Strong organizational, time-management, and multitasking skills with exceptional attention to detail.


• Excellent written and verbal communication skills.


• Ability to maintain confidentiality and demonstrate professionalism at all times.


• Proficiency in Spanish is highly desirable.


• Friendly, welcoming demeanor and commitment to the mission of Catholic education.

St. Barnabas Elementary School is committed to fostering a faith-filled environment rooted in academic excellence, service, and Catholic values.