KES Administrative Assistant

School Administrative Unit 16; Exeter (NH); On-site; USD 42,000 - 52,000; Full time

Job summary

Kensington Elementary School Administrative Assistant position within Kensington Elementary School under SAU 16. The role supports the principal and staff by handling clerical tasks, scheduling events, managing student and financial records, and processing payroll-related documents.

The position is 260 days per year, 40 hours per week during the school year, with summer hours determined with the principal. Key duties include handling notices, maintaining calendars, assisting visitors, and

Qualifications

• Successful experience in customer service and/or office management preferred.
• Applications require cover letter, resume, and letters of recommendation attached to online application.

Responsibilities

• Prepares, copies and distributes notices, memoranda or other correspondence for informing school employees of activities and events.
• Assists in planning and scheduling school events and maintaining calendar of school and student events.
• Maintains documents, files and records including student and financial records.
• Prepare purchase orders for the district's accounting/finance office.
• Prepare and process time sheets weekly for payroll.
• Maintains inventories of supplies and materials.
• Assist visitors to the office and respond to inquiries.
• Answer calls and provide information to callers.
• Distributes mail and handles outgoing mail.
• Registers new students and enters data into the system.
• Responds to inquiries from students, parents and employees.

Skills

Customer service

Office management

Data entry

Word processing

Excel

PowerPoint

Outlook/e-mail

Tools

Word

Excel

PowerPoint

Outlook

Internet

Job description

Frontline Applicant Tracking - Exeter SAU 16

• Date Posted: 10/25/2026
• Location: Kensington Elementary School
• Date Available: As soon as possible

Kensington Elementary School Administrative Assistant

Position
Under the direct supervision of the principal or other administrator, to provide clerical, secretarial and administrative assistance at Kensington Elementary School (KES), conveying information regarding school functions and procedures, and supporting the broad array of services provided to students, parents, and KES employees. The position is 260 days per year, 40 hours per week during the school year and the summer hours will be determined together with the school principal.

Essential Functions

• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
• Assists in planning and scheduling school events and activities, and maintaining calendar of school and student events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
• Assists in maintaining documents, files and records for the purpose of maintain accurate student records as well as financial records.
• Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
• Prepare and process time sheets each week to submit to the SAU payroll office by reviewing for accuracy, facilitating corrections and gathering administrative approvals.
• Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
• Assist visitors to the office, including students, parents, substitutes teachers, guests, community members and others.
• Answers telephone calls, and provide information and assistance to callers.
• Distribute incoming mail appropriately; sends outgoing mail.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals).
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to maintain accurate financial records.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards
Works in standard office and school building environments.

Qualification Profile

• Successful experience with customer service and/or office management preferred.
• Applications will be considered only when a cover letter, resume, and letters of recommendation have been attached to your online application.

Posted vacancies in SAU 16 have been approved by the School Board.

It is the policy of SAU 16 not to discriminate on the basis of race, sex, gender identity, religion, national origin, color, homelessness, sexual orientation, age, or disability in its education programs, services, activities or employment practices.

Selection Procedure
All resumes will be screened and selected candidates will participate in a thorough interview process.