KES Administrative Assistant

SAU 16; Kensington (NH); On-site; USD 35,000 - 52,000; Full time

Job summary

SAU 16's Kensington Elementary School in Kensington, NH seeks an Administrative Assistant to provide clerical and secretarial support under the supervision of the principal. The role covers school communications, record keeping, calendar management, and basic finance tasks for 260 days per year and 40 hours per week during the school year, with summer hours determined with the principal.

The ideal candidate will handle inquiries from students, parents and staff, prepare notices and forms,

Qualifications

• Customer service experience and/or office management preferred.

Responsibilities

• Prepares, copies and distributes notices, memoranda or other correspondence for informing staff about activities or work-related matters.
• Assists in planning and scheduling school events and maintaining calendar of school events and student events.
• Maintains documents, files and records and ensures accurate student and financial records.
• Prepare purchase orders for submission to the SAU accounting/finance office.
• Prepare and process time sheets each week for payroll.
• Assist in maintaining inventories of supplies and materials.
• Assist visitors to the office including students, parents, substitutes and community members.
• Answer telephone calls and provide information to callers.
• Distribute incoming mail and send outgoing mail.
• Register new students and enter data into the system (e.g., enrollment, transportation, meals).
• Respond to inquiries from students, parents and employees and facilitate communication.

Skills

Customer service

Office management

Tools

Word

Excel

PowerPoint

Outlook

Internet

Job description

Administrative Assistant

Exeter SAU 16 Kensington Elementary School - Kensington, New Hampshire Open in Google Maps

Job Details

Job ID: 5971558
Application Deadline: Posted until filled
Posted: Oct 26, 2026 5:01 PM (UTC)

Job Description

Kensington Elementary School Administrative Assistant - YEAR ROUND

Under the direct supervision of the principal or other administrator, to provide clerical, secretarial and administrative assistance at Kensington Elementary School (KES), conveying information regarding school functions and procedures, and supporting the broad array of services provided to students, parents, and KES employees. The position is 260 days per year, 40 hours per week during the school year and the summer hours will be determined together with the school principal.

Essential Functions

• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
• Assists in planning and scheduling school events and activities, and maintaining calendar of school and studentevents for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
• Assists in maintaining documents, files and records for the purpose of maintain accurate student records as well as financial records.
• Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
• Prepare and process time sheets each week to submit to the SAU payroll office by reviewing for accuracy, facilitating corrections and gathing administrative approvals.
• Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
• Assist visitors to the office, including students, parents, substitutes teachers, guests, community members and others.
• Answers telephone calls, and provide information and assistance to callers.
• Distribute incoming mail appropriately; sends outgoing mail.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals).
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to maintain acurate financial records.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards

Works in standard office and school building environments.

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• Successful experience with customer service and/or office management preferred.

Posted vacancies in SAU 16 have been approved by the School Board.

It is the policy of SAU 16 not to discriminate on the basis of race, sex, gender identity, religion, national origin, color, homelessness, sexual orientation, age, or disability in its education programs, services, activities or employment practices.

Selection Procedure

All resumes will be screened and selected candidates will participate in a thorough interview process.

FLSA Status

Non-exempt

Position Type: Full-time

Job Categories: Support Staff > Administrative Assistant

Contact Information

• Diane Luczko , Human Resources Coordinator
• 30 Linden Street
• Exeter, New Hampshire 03833
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]

Map

The content you submit, offer, contribute, attach, post, or display (each a "Submission") will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. "Sensitive data" for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.