School Front Desk & Records Coordinator

Diocese of Cleveland; Akron (OH); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

401k Match

Long Term Disability

Vacation & Sick Time

Job summary

Our Lady of the Elms in Akron, OH, is seeking a full-time Administrative Assistant to support the principal, faculty, students, and families. You will greet visitors, answer calls, manage records, and prepare forms and communications.

You’ll coordinate back-office tasks at the start of the school year, monitor attendance, assist with student health and immunization records, and help administer lunch programs. A busy, confidential, and collaborative environment awaits.

Qualifications

• High school diploma or GED required.
• Minimum of two years of administrative, clerical, or secretarial experience preferred.
• Equivalent combinations of education, training, and experience will be considered.
• Strong customer service, interpersonal, and problem-solving skills.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office applications, databases, email systems, and standard office equipment.
• Demonstrated attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Serve as the primary receptionist, greeting visitors, answering phones, directing inquiries, and aiding students, families, faculty, and staff.
• Provide administrative support to the principal and faculty as assigned.
• Maintain student records, files, databases, emergency information, and other required documentation.
• Prepare, distribute, and update school forms, calendars, communications, and related materials.
• Coordinate office preparations for the start of the school year, including orientation materials, student and faculty information, parking permits, locker assignments, and handbook updates.
• Monitor attendance records and communicate with parents or guardians regarding student absences as needed.
• Assist in maintaining student health and immunization records in accordance with school policies and state requirements.
• Provide basic student health support, including monitoring ill or injured students, maintaining clinic records, administering medication as authorized, and communicating with parents or guardians as needed.
• Assist with the administration of free and reduced lunch programs and related documentation.
• Coordinate facility reservations, transportation requests, and logistical support for school events and activities.
• Maintain a welcoming, organized, and professional office environment.
• Serve as a liaison between administration, faculty, students, parents, and the community.
• Perform other duties as assigned by the principal.

Skills

Customer service

Interpersonal skills

Verbal & written communication

Organizational skills

Discretion & confidentiality

Education

High school diploma or GED

Tools

Microsoft Office

Databases

Email systems

Job description

Our Lady of the Elms in Akron, OH, is seeking a full-time Administrative Assistant to support the principal, faculty, students, and families. You will greet visitors, answer calls, manage records, and prepare forms and communications.

You’ll coordinate back-office tasks at the start of the school year, monitor attendance, assist with student health and immunization records, and help administer lunch programs. A busy, confidential, and collaborative environment awaits.