Front Desk & School Admin Coordinator (Full-Time)

Our Lady of the Elms School; Akron (OH); On-site; USD 36,000 - 46,000; Full time

Job summary

Our Lady of the Elms School is seeking an Administrative Assistant to provide administrative, clerical, and front office support to the principal, faculty, students, and families. This role serves as the primary contact for visitors and callers and ensures confidential, efficient operations across the school.

Responsibilities include maintaining student records, coordinating forms and calendars, and supporting health records and school programs.

Qualifications

• High school diploma or GED required.
• Two years of administrative/clerical experience preferred.
• Equivalent combinations of education and experience may be considered.

Responsibilities

• Greet visitors and answer phones as primary receptionist.
• Provide administrative support to the principal and faculty.
• Maintain student records and related documentation.
• Prepare and distribute school forms, calendars, and communications.
• Coordinate office preparations for the school year and orientation materials.
• Monitor attendance and communicate with parents regarding absences.
• Maintain health/immunization records and basic student health support.
• Assist with free/reduced lunch program documentation.
• Coordinate facility reservations and transportation for events.
• Maintain a welcoming, organized office and liaise with stakeholders.

Skills

Customer service

Interpersonal skills

Problem-solving

Verbal communication

Written communication

Organizational skills

Attention to detail

Discretion/confidentiality

Team collaboration

Education

High school diploma or GED

Tools

Microsoft Office

Databases

Email systems

Job description

Our Lady of the Elms School is seeking an Administrative Assistant to provide administrative, clerical, and front office support to the principal, faculty, students, and families. This role serves as the primary contact for visitors and callers and ensures confidential, efficient operations across the school.

Responsibilities include maintaining student records, coordinating forms and calendars, and supporting health records and school programs.