Central Office Administrative Specialist - Data & Onboarding

Alabama State Department of Education; Montgomery (AL); On-site; USD 32,000 - 52,000; Full time

Job summary

The Montgomery County Board of Education is seeking an Administrative Assistant for the Central Office. This role acts as the department's front line, handling calls, visitors, email correspondences, and general inquiries to ensure smooth office operations.

Qualified candidates will have a high school diploma, 5+ years of clerical experience, and proficiency with office software; associates degree preferred. The position involves payroll reporting, records management, and event coordination.

Qualifications

• High school diploma is required.
• Associates degree or higher preferred.
• Five plus years of clerical or similar office experience is required.
• Experience with computer systems and software is required.
• Ability to create documents, forms, spreadsheets, etc. is required.
• Experience working with the public is preferred.

Responsibilities

• Perform various clerical and office support tasks.
• Answer and route calls, greet visitors, respond to emails as first contact.
• Create and maintain records, data filing systems, inventories.
• Enter data accurately and keep it organized and accessible.
• Process requisitions and purchase orders.
• Serve as timekeeper; prepare payroll reports for leadership.
• Disseminate information to stakeholders.
• Maintain confidentiality of sensitive employee data.
• Prepare reports and spreadsheets; draft and edit documents.
• Organize meetings and calendars; schedule events and trainings.
• Assist onboarding new team members; coordinate web page updates.
• Procure and manage office supplies; schedule maintenance.

Skills

Experience in clerical/office roles

Customer service

Proficiency with office software

Education

High school diploma

Associates degree or higher preferred

Tools

Microsoft Office

Job description

The Montgomery County Board of Education is seeking an Administrative Assistant for the Central Office. This role acts as the department's front line, handling calls, visitors, email correspondences, and general inquiries to ensure smooth office operations.

Qualified candidates will have a high school diploma, 5+ years of clerical experience, and proficiency with office software; associates degree preferred. The position involves payroll reporting, records management, and event coordination.