School Business & Office Coordinator — Impact & Growth

Great Hearts Online; Helotes, Northern (TX, KY); Hybrid; USD 25,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Mission-driven culture

Job summary

Great Hearts Invictus invites applications for a full-time School Business Clerk and Office Assistant. This role supports both Upper and Lower School operations, handling front office duties, budget reporting, procurement, and asset tracking.

You will work with the campus leadership to ensure accurate records, smooth daily processes, and confidentiality of student and staff information. Prior school front-office experience is preferred.

Qualifications

• HS diploma or GED required.
• Bachelor’s degree preferred.
• 1–2 years of experience preferred.
• Strong Microsoft Office (Excel, Word, Outlook, PowerPoint) skills.
• Excellent written and verbal communication and presentation skills; detail-oriented.

Responsibilities

• Manage front office traffic, greet visitors and coordinate daily campus operations.
• Process budgets, purchases, and banking tasks for two campuses.
• Coordinate with Home Office Finance and Campus Ops teams.
• Maintain confidential records and transfer student information between SIS and health services.

Skills

Microsoft Office

Excellent communication

Organization & detail

Education

HS diploma or GED

Bachelor’s degree preferred

Tools

PowerSchool

Job description

Great Hearts Invictus invites applications for a full-time School Business Clerk and Office Assistant. This role supports both Upper and Lower School operations, handling front office duties, budget reporting, procurement, and asset tracking.

You will work with the campus leadership to ensure accurate records, smooth daily processes, and confidentiality of student and staff information. Prior school front-office experience is preferred.