Administrative Assistant III

Parkway School District; White Bear Lake (MN); On-site; USD 23,000 - 33,000; Full time

Benefits offered by this job

Full health, dental, & vision benefits

Pension plan with employer match

403(b) and 457 plans

Life insurance

Paid leave (vacation, holidays, sick,

Job summary

Parkway School District is seeking an Administrative Assistant III for Central Middle School. This 11-month, 8-hour day position supports the budget liaison duties and campus operations, with non-exempt status. Starting pay is $20.11 per hour, with benefits and pathways for growth.

The role requires organization, data management, and ability to coordinate meetings, process documents, and assist with finances and student-related activities. Criminal background check is required.

Qualifications

• Experience: Job-related experience with increasing levels of responsibility is desired.
• Education: Targeted job-related education that meets organization's prerequisite requirements.
• Clearances: Criminal Background Check required.

Responsibilities

• Administers first aid and medications to students as directed, following guidelines.
• Collects payments for events (fines, fees, field trips, fund raisers) for transactions and funds.
• Compiles data from various sources for compliance with requirements.
• Coordinates a variety of projects to deliver services in a timely fashion.
• Maintains a wide variety of documents and records for up-to-date information.
• Monitors activities on behalf of assigned Administrator to meet goals and deadlines.
• Monitors students referred for illness or disciplinary action for safety and welfare.
• Participates in meetings, trainings, and records minutes.
• Prepares documents (correspondence, agendas, minutes, bulletins) for communication.
• Processes documents (time sheets, work orders, reimbursements, budget transfers) for dissemination.
• Represents assigned Administrator in their absence.
• Researches topics for information, recommendations, and addressing administrative requirements.
• Responds to inquiries from staff, parents, students, public agencies.
• Schedules activities for arranging for an administrator.
• Performs other related duties as assigned.

Job description

• Position Type:
  Clerical/ Administrative Assistant III - 11 mo
• Date Posted:
  9/18/2026
• Location:
  Central Middle
• Closing Date:
  09/27/2026

Parkway is committed to hiring, retaining and investing in an exceptional staff that represents the unique diversity within our schools. We are proud to live by an ethos that outlines what it means to be a Parkway employee and the high expectations that come with that responsibility. We're looking for an amazing candidate to serve as our Administrative Assistant III.

The Parkway School District is the leader in providing theBEST quality-of-life benefitsin the St. Louis area. Our "Family Friendly" benefits offer you:

• Full coverage health, dental, & vision benefits included, with a second plan available at a shared cost
• Pension plan with 6.86% employer match
• 403 (b) and 457 plans with immediate participation
• Employer PAID life insurance
• Generous vacation, holiday, sick and personal leave time
• GREAT work environment in a West County location
• Promotional opportunities

Location: Central Middle School

Position: 11 Month Calendar; 8 Hour Day

Status: Non-Exempt 6

Open Date:9/18/2026

Closing Date: 9/27/2026

Starting Pay: $20.11 per hour (& up, depending on verifiable experience)

Essential Functions

Note: This position will function as the school's Budget Liaison. Familiarity and experience with budgets required.

• Administers first aid and prescription medications to students (under the direction of a health care professional), as needed and/or assigned, for the purpose of providing emergency and necessary care in compliance with established guidelines.
• Collects payments for a variety of events (e.g. fines, fees, field trips, fund raisers, etc.) for the purpose of completing transactions and/or securing funds.
• Compiles data from a variety of sources (e.g. work orders, budget reports, specialized reports, personnel records, attendance, field trips, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
• Coordinates a variety of projects, functions and/or program components for the purpose of completing activities and/or delivering services in a timely fashion.
• Maintains a wide variety of manual and electronic documents files and records (e.g. budget data, employee records, financial records, reports, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Monitors a variety of activities on behalf of assigned Administrator (e.g. account balances, work order status, field trips, lunch, etc.) for the purpose of achieving goals and meeting target dates.
• Monitors students referred for illness or disciplinary action, as needed and/or assigned, for the purpose of ensuring their safety and welfare ensuring student welfare and maintaining a secure office environment.
• Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
• Prepares a variety of documents (e.g. correspondence, agendas, minutes, event programs, bulletins, reports, etc.) for the purpose of communicating information and/or creating documentation in compliance with established guidelines.
• Processes documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, budget transfers, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
• Represents assigned Administrator in their absence, as assigned, for the purpose of conveying and/or gathering information required for their functions.
• Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information and/or recommendations and/or addressing a variety of administrative requirements.
• Responds to a variety of inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information or direction and/or facilitating communication among parties.
• Schedules a wide variety of activities, as needed and/or assigned, (e.g. appointments, meetings, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned administrator.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Experience: Job-related experience with increasing levels of responsibility is desired.

Education: Targeted job-related education that meets organization's prerequisite requirements.

Clearances: Criminal Background Check required.