Administrative Assistant III

Parkway Schools; Chesterfield (MO); On-site; USD 23,000 - 33,000; Full time

Benefits offered by this job

Full coverage health, dental, & vision

Pension plan with 6.86% employer match

403 (b) and 457 plans with immediate参加

Employer PAID life insurance

Generous vacation, holiday, sick and个人

Promotional opportunities

Job summary

Parkway Schools in Chesterfield, MO is seeking an Administrative Assistant III to support the school, manage records, and coordinate budget-related tasks for the administrator. The role requires familiarity with budgets, pays at $20.11 per hour on an 11-month calendar, and offers comprehensive benefits, paid leave, and growth opportunities in a supportive West County environment.

This non-exempt position involves scheduling, data collection, and acting as Budget Liaison to ensure compliance with

Qualifications

• Familiarity with budgets required.
• Strong organizational and records management skills.
• Ability to coordinate multiple projects and meetings.

Responsibilities

• Maintains budget data and personnel/financial records.
• Coordinates meetings, minutes, and event programs.
• Schedules activities and prepares various documents.
• Responds to inquiries from staff, parents, and public agencies.

Skills

Budgeting

Administrative support

Records management

Education

Relevant administrative education

Job description

Parkway is committed to hiring, retaining and investing in an exceptional staff that represents the unique diversity within our schools. We are proud to live by an ethos that outlines what it means to be a Parkway employee and the high expectations that come with that responsibility. We're looking for an amazing candidate to serve as our Administrative Assistant III.

Benefits

• Full coverage health, dental, & vision benefits included, with a second plan available at a shared cost
• Pension plan with 6.86% employer match
• 403 (b) and 457 plans with immediate participation
• Employer PAID life insurance
• Generous vacation, holiday, sick and personal leave time
• GREAT work environment in a West County location
• Promotional opportunities

Location: Central Middle School

Position: 11 Month Calendar; 8 Hour Day

Status: Non-Exempt 6

Open Date: 9/18/2026

Closing Date: 9/27/2026

Starting Pay: $20.11 per hour (& up, depending on verifiable experience)

Essential Functions

Note: This position will function as the school's Budget Liaison. Familiarity and experience with budgets required.

• Administers first aid and prescription medications to students (under the direction of a health care professional), as needed and/or assigned, for the purpose of providing emergency and necessary care in compliance with established guidelines.
• Collects payments for a variety of events (e.g. fines, fees, field trips, fund raisers, etc.) for the purpose of completing transactions and/or securing funds.
• Compiles data from a variety of sources (e.g. work orders, budget reports, specialized reports, personnel records, attendance, field trips, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
• Coordinates a variety of projects, functions and/or program components for the purpose of completing activities and/or delivering services in a timely fashion.
• Maintains a wide variety of manual and electronic documents files and records (e.g. budget data, employee records, financial records, reports, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Monitors a variety of activities on behalf of assigned Administrator (e.g. account balances, work order status, field trips, lunch, etc.) for the purpose of achieving goals and meeting target dates.
• Monitors students referred for illness or disciplinary action, as needed and/or assigned, for the purpose of ensuring their safety and welfare ensuring student welfare and maintaining a secure office environment.
• Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
• Prepares a variety of documents (e.g. correspondence, agendas, minutes, event programs, bulletins, reports, etc.) for the purpose of communicating information and/or creating documentation in compliance with established guidelines.
• Processes documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, budget transfers, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
• Represents assigned Administrator in their absence, as assigned, for the purpose of conveying and/or gathering information required for their functions.
• Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information and/or recommendations and/or addressing a variety of administrative requirements.
• Responds to a variety of inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information or direction and/or facilitating communication among parties.
• Schedules a wide variety of activities, as needed and/or assigned, (e.g. appointments, meetings, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned administrator.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Experience

Job-related experience with increasing levels of responsibility is desired.

Education

Targeted job-related education that meets organization's prerequisite requirements.

Clearances

Criminal Background Check required.