School Administrative Specialist

charterschoolsusa; Town of Florida (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Charter Schools USA in New York State is seeking an Administrative Assistant to ensure smooth operation of the school office and support the principal and staff.

You will manage the calendar, handle dictation, prepare reports and communications, coordinate substitute teachers, and maintain filing systems with accuracy. This role requires a high school diploma, 1-2 years office experience, and a commitment to CSUSA values; bilingual ability may be needed.

Qualifications

• High School diploma or equivalent.
• One to two years of office experience with a wide variety of responsibilities.
• Successful results of criminal and employment background check.
• Comfortable working in learning environment as part of a team.
• Bilingual ability may be required per advertised vacancy specifications.
• Proficient with Microsoft Office and SIS.
• Commitment to company values.
• May perform other duties as assigned.

Responsibilities

• Leads by example in adherence to CSUSA Vision, Mission and Values.
• Follows through on duties and projects assigned.
• Participates in and completes training programs to increase skill and proficiency.
• Reviews current developments, literature and technical sources of information related to job responsibility.
• Follows company policies, and federal and state laws.
• Ensures adherence to good safety procedures.
• Consults directly with CSUSA personnel when applicable.
• Takes and transcribes dictation of various documents.
• Maintains the schedule of appointments for the principal and coordinates meetings.
• Prepares evaluations, memos, newsletters, presentations and other documents as directed by the Principal.
• Coordinates the assignments and the work of substitute teachers.
• Performs office routines and practices such as sorting mail and operating the copy machine.
• Prepares processes and maintains oversight of purchase orders.
• Maintains filing system and retrieves documents efficiently.
• Manages records and correspondence; responds to information requests.
• Acts as an information resource for office personnel.
• Organizes and prioritizes multiple assignments.
• Is extremely organized, process driven, and detail oriented.

Skills

Communication

Interpersonal skills

Confidentiality

Phone etiquette

Proactivity

Data management

Organization

Team collaboration

MS Office

SIS experience

Bilingual ability

Education

High school diploma

Tools

Microsoft Office (Word, Excel, PowerPoint)

Student Information System (SIS)

Email communications

Job description

Charter Schools USA in New York State is seeking an Administrative Assistant to ensure smooth operation of the school office and support the principal and staff.

You will manage the calendar, handle dictation, prepare reports and communications, coordinate substitute teachers, and maintain filing systems with accuracy. This role requires a high school diploma, 1-2 years office experience, and a commitment to CSUSA values; bilingual ability may be needed.