School Administrative Secretary & Data Clerk

Alton Schools; Alton, Northern (IL, KY); Hybrid; USD 20,000 - 26,000; Full time

Job summary

Alton Schools in Alton, IL, is seeking a Secretary- AA2 to support district operations during a 10-month, 7.5-hour schedule. The role requires accurate typing, basic payroll and attendance maintenance, and proficient use of district systems like Skyward, Word and Excel.

The secretary will greet visitors, manage mail, and prepare communications for the principal. This position emphasizes confidentiality, reliability, meeting deadlines, and the ability to work with students, families, and staff in

Qualifications

• Typing speed of 40+ wpm with clerical testing may be required.
• Experience with Skyward or equivalent, Word and Excel.
• Ability to maintain payroll and attendance data accurately.
• Proficient in record keeping and filing practices.
• Professional interaction with the public, staff, students and families.
• Maintain confidentiality of records and information.
• Meet deadlines and manage competing priorities.
• Take initiative and work independently when needed.
• Maintain accurate statistics and multiple records.

Responsibilities

• Greet visitors to the building and handle inquiries.
• Maintain payroll for all school personnel, substitutes and overtime.
• Distribute inner-school and U.S. mail and prepare newsletters.
• Order and maintain records of school supplies.
• Assist with organizational aspects of the school budget.
• Organize beginning/ending of school year processes.
• Type correspondence, memos, reports and other principal communications.
• Type work orders, purchase orders and supply requisitions.
• Maintain student data on the computer and manage enrollments/withdrawals.
• Schedule staff and parent/teacher conferences; monitor drills and safety.

Skills

Typing 40 wpm

Skyward/Word/Excel

Payroll data

Record keeping

Public interaction

Confidentiality

Deadline-driven

Initiative

Statistics & records

Tools

MS Word

MS Excel

Skyward district system

Job description

Alton Schools in Alton, IL, is seeking a Secretary- AA2 to support district operations during a 10-month, 7.5-hour schedule. The role requires accurate typing, basic payroll and attendance maintenance, and proficient use of district systems like Skyward, Word and Excel.

The secretary will greet visitors, manage mail, and prepare communications for the principal. This position emphasizes confidentiality, reliability, meeting deadlines, and the ability to work with students, families, and staff in