High School Administrative Secretary — Multi-Role Support

Alpine School District; Orem (UT); On-site; USD 33,000 - 39,000; Part time

Job summary

Alpine School District in Utah seeks an Administrative Secretary-High School to provide administrative support across site functions, report to several administrators, and coordinate information for staff, students, parents, community and public agencies.

The role involves record keeping, preparing correspondence and reports, handling scheduling, payroll-related tasks at times, receptionist duties, and ensuring smooth operations, with a focus on customer service and compliance.

Qualifications

• Age 16+
• High school diploma or equivalent.
• Job related experience with increasing levels of responsibility is desired.

Responsibilities

• Administers first aid and prescription medications to students under supervision to meet health care needs.
• Attends department/in-service meetings to convey or gather information for site requirements.
• Collects payments for events to ensure accurate transactions and receipts.
• Communicates safety policies and enforcement procedures to stakeholders.
• Compiles data for site processes to prepare reports and process requests.
• Coordinates assigned projects to ensure accuracy and timely completion.
• Manages personnel processes (payroll, benefits, PD, timecards) when assigned.
• Oversees receptionist processes for effective site reception.
• Prepares correspondence, reports and materials for documenting activities and reference.
• Processes documents to disseminate site information in line with guidelines.
• Provides public relations support (newsletters, calendars, etc.) as assigned.
• Researches topics for information addressing site operations.
• Responds to inquiries from students, staff, parents, and agencies to provide information and direction.
• Schedules activities for administrators and staff, including meetings and field trips.
• Screens calls and visitors to manage inquiries and messages.
• Serves as registrar at some Alpine sites for enrollment, records, and transcripts.

Education

High school diploma or equivalent

Job description

Alpine School District in Utah seeks an Administrative Secretary-High School to provide administrative support across site functions, report to several administrators, and coordinate information for staff, students, parents, community and public agencies.

The role involves record keeping, preparing correspondence and reports, handling scheduling, payroll-related tasks at times, receptionist duties, and ensuring smooth operations, with a focus on customer service and compliance.