School Administrative Clerk — Attendance & Records

Country Club Hills School District 160; Meadowview (VA); On-site; USD 28,000 - 42,000; Full time

Job summary

Country Club Hills School District 160 is seeking an Administrative Clerk/Head Secretary support to assist with a variety of clerical tasks and payroll-related coordination. The role emphasizes maintaining accurate records, communications across staff and students, and coordinating daily office functions.

The position is 11 months with responsibilities including attendance processing, answering calls, and preparing materials for substitutes, with salary commensurate with experience.

Qualifications

• Experience supporting an administrative office.
• Strong communication and organizational skills.

Responsibilities

• Assist Head Secretary with time clock issues, leave slips, payroll-related corrections, and documentation.
• Communicate with staff, students, and administrators for information and direction.
• Compile data for substitutes and prepare sub folders, keys, and material needed.
• Coordinate office activities: greet visitors, answer phones, write late slips, receive lunch money, supervise lost and found.
• Manage attendance processes: late slips, absences, class attendance, etc.
• Oversee telephone system and respond to inquiries to maintain efficient communication.
• Oversee software systems for documenting activities and conveying information.
• Respond to inquiries from district staff, other departments, government agencies, public, students, etc.
• Perform other related duties to ensure efficient functioning of the work unit.

Job description

Country Club Hills School District 160 is seeking an Administrative Clerk/Head Secretary support to assist with a variety of clerical tasks and payroll-related coordination. The role emphasizes maintaining accurate records, communications across staff and students, and coordinating daily office functions.

The position is 11 months with responsibilities including attendance processing, answering calls, and preparing materials for substitutes, with salary commensurate with experience.