Onsite HR Admin — Confidential Records & Onboarding

Alton Community Unit School District #11; Alton (IL); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Life insurance

Retirement plan

Vision insurance

Job summary

Alton Community Unit School District #11 seeks an HR Administrative Assistant to provide executive-level support to the Assistant Superintendent of HR on-site in Alton, IL. The role focuses on calendar management, correspondence, and maintaining personnel records and HR systems.

The position requires confidentiality, accuracy, and the ability to handle multiple priorities while supporting onboarding, recruitment, and HR reporting to ISBE, TRS, IMRF, and IDES.

Qualifications

• High School diploma required.
• Attention to detail and proofreading precision.
• Strong written and verbal communication.
• Ability to manage competing priorities independently.
• Discretion in handling confidential information.

Responsibilities

• Provide administrative support to the Assistant Superintendent of HR, including calendar management, correspondence, meeting prep, and board packet documentation.
• Monitor HR project deadlines, process purchase orders, maintain file retention systems, and support general office operations.
• Prepare and distribute routine HR communications and materials.
• Coordinate recruitment activities: posting vacancies, scheduling interviews, processing applications, communicating with applicants.

Skills

Attention to detail

Strong communication

Prioritization

Discretion in handling confidential情報

Education

High School diploma

Associate degree related to HR/Office

Tools

Microsoft Office

Google Workspace

Applicant tracking

Skyward

ISBE/TRS/IMRF/IDES

Job description

Alton Community Unit School District #11 seeks an HR Administrative Assistant to provide executive-level support to the Assistant Superintendent of HR on-site in Alton, IL. The role focuses on calendar management, correspondence, and maintaining personnel records and HR systems.

The position requires confidentiality, accuracy, and the ability to handle multiple priorities while supporting onboarding, recruitment, and HR reporting to ISBE, TRS, IMRF, and IDES.