SECRETARY

Alton Schools; Alton, Northern (IL, KY); Hybride; USD 20 000 - 26 000; Plein temps

Résumé du poste

Alton Schools in Alton, IL, is seeking a Secretary- AA2 to support district operations during a 10-month, 7.5-hour schedule. The role requires accurate typing, basic payroll and attendance maintenance, and proficient use of district systems like Skyward, Word and Excel.

The secretary will greet visitors, manage mail, and prepare communications for the principal. This position emphasizes confidentiality, reliability, meeting deadlines, and the ability to work with students, families, and staff in

Qualifications

• Typing speed of 40+ wpm with clerical testing may be required.
• Experience with Skyward or equivalent, Word and Excel.
• Ability to maintain payroll and attendance data accurately.
• Proficient in record keeping and filing practices.
• Professional interaction with the public, staff, students and families.
• Maintain confidentiality of records and information.
• Meet deadlines and manage competing priorities.
• Take initiative and work independently when needed.
• Maintain accurate statistics and multiple records.

Responsabilités

• Greet visitors to the building and handle inquiries.
• Maintain payroll for all school personnel, substitutes and overtime.
• Distribute inner-school and U.S. mail and prepare newsletters.
• Order and maintain records of school supplies.
• Assist with organizational aspects of the school budget.
• Organize beginning/ending of school year processes.
• Type correspondence, memos, reports and other principal communications.
• Type work orders, purchase orders and supply requisitions.
• Maintain student data on the computer and manage enrollments/withdrawals.
• Schedule staff and parent/teacher conferences; monitor drills and safety.

Connaissances

Typing 40 wpm

Skyward/Word/Excel

Payroll data

Record keeping

Public interaction

Confidentiality

Deadline-driven

Initiative

Statistics & records

Outils

MS Word

MS Excel

Skyward district system

Description du poste

Secretary- AA2 - 10mo., 7.5 hours

PRIMARY FUNCTION

Responsibilities of this job include executing tasks and duties associated with business matters of the District.

SUPERVISOR

Principal

QUALIFICATIONS

• Ability to accurately type a minimum of 40 words per minute. Clerical testing may be required.
• Working knowledge of and experience with computers including the district Skyward or equivalent, Word and Excel
• Ability to accurately maintain payroll and attendance data
• Ability to perform clerical functions accurately in record keeping, reporting and filing
• Ability to work with and relate to elementary children in a positive manner
• Ability to interact with public, employees, students and parents in a positive manner on the telephone and in person
• Ability to maintain confidentiality of program and student records
• Ability to meet deadlines
• Ability to take initiative concerning job responsibilities
• Ability to accurately maintain detailed statistics and records
• Ability to work under occasionally stressful situations
• Excellent reliability

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Greet visitors to the building
• Maintain accurate payroll for all support personnel and certificated personnel including substitutes, extra pay duties and overtime
• Distribute inner-school and U. S. mail
• Prepare and distribute all newsletters
• Order and maintain records of all school supplies
• Assist with organization of school budget
• Organize beginning and ending school year processes
• Type correspondence, memos, reports, appraisals and other correspondence for the principal
• Type work orders, purchase orders and supply requisitions
• Maintain student data on the computer
• Handle book fees, revolving fund account and bank deposits
• Schedule staffing's for teachers and principal, also parent/teacher conference
• Record fire and disaster drills
• Monitor distribution and return of films, A.V. equipment and other teaching aids
• Ability to operate office equipment, (i.e., duplicating and thermofax machines)
• Maintain active and inactive student files
• Manage student enrollments/withdrawals and student records
• Prepare all necessary reports for the principal
• Other duties as assigned by the building principal

Applicants must submit a resume showing evidence of compliance with listed qualifications.

2026-2028 Collective Bargaining Agreement

ACUSD 11 Benefits

"An Equal Opportunity/Affirmative Action Employer"