School Administrative Secretary

Anne Arundel County Public Schools; Laurel (MD); On-site; USD 42,000 - 56,000; Full time

Job summary

Anne Arundel County Public Schools in Laurel, MD seeks an experienced School Secretary I to perform general secretarial and clerical tasks in a school setting. The role handles forms, records, correspondence, and reports, with frequent contact with students, parents, staff, and the public.

The position requires initiative, reliability, and confidentiality; bilingual and biliterate in the target language may be required depending on assignment.

Qualifications

• High School Diploma or Equivalency Certificate required.
• One year of recent general office experience.

Responsibilities

• Answers and screens telephone requests and complaints from parents, students, and Central offices.
• Enrolls new students. Keeps student records/files up-to-date. Withdraws student records and forwards same to new schools.
• Prepares and maintains up-to-date office records of all students on class lists, student folders, card files, index cards, and attendance record/reports.
• Receives and gives messages to teachers and principals. Makes telephone calls for teachers and principals at their request. Receives and screens visitors and telephone calls.
• Types and distributes reports, letters, forms, lists, newsletters, memoranda, agenda, schedules, and/or other documents.
• Operates and maintains standard office machines and equipment, such as facsimile (FAX) and duplicating copy equipment.
• Receives, sorts, and distributes mail. Handles those items of a general nature.
• In the absence of the Health Aide, gives first aid to students or takes them to Health Room. Calls parents of injured or ill student.
• Assists with the preparation of instructional requests, tests, and other such materials as assigned.
• Maintains strict confidentiality with respect to handling student record/personal data.
• Signs students in and out of school. Issues tardy passes and keeps absentee/tardy records.
• Schedules after school/outside use of building. Completes and/or checks request forms. Submits monthly report

Skills

Typing 40 wpm

MS Office

Office procedures

Communication

Testing proficiency

Education

High School Diploma or Equivalent

Tools

Word processing

Spreadsheets

Databases

Desktop publishing

Job description

Anne Arundel County Public Schools in Laurel, MD seeks an experienced School Secretary I to perform general secretarial and clerical tasks in a school setting. The role handles forms, records, correspondence, and reports, with frequent contact with students, parents, staff, and the public.

The position requires initiative, reliability, and confidentiality; bilingual and biliterate in the target language may be required depending on assignment.