School Administrative Coordinator - Front Desk & Ops

Ummah Jobs; Virginia; On-site; USD 32,000 - 45,000; Full time

Job summary

Al Madina School of Richmond in Midlothian, Virginia is seeking a reliable Administrative Assistant to manage daily school operations and front-office tasks. You will be the principal point of contact for students, parents, staff, and visitors, supporting leadership and ensuring smooth operations across school activities.

The role requires strong organizational skills, confidentiality, and the ability to handle multiple responsibilities in a dynamic educational environment.

Qualifications

• High school diploma (bachelor's degree preferred).
• Strong computer and technology skills; able to learn new software systems quickly.
• Excellent written and verbal communication abilities.
• Outstanding organizational and time-management skills; ability to juggle multiple responsibilities.
• Professional demeanor with genuine comfort interacting with diverse school community members.
• Self-directed with strong initiative and problem-solving capabilities.
• Meticulous attention to detail with ability to maintain confidentiality.
• Dependable, flexible, and able to thrive in a dynamic school environment.

Responsibilities

• Manage front-office operations and administrative tasks.
• Handle parent and staff communication via phone, email, and in-person interactions.
• Maintain and organize student records and documentation.
• Coordinate scheduling for school activities, appointments, and events.
• Support school events and extracurricular activities.
• Assist with student dismissal procedures.
• Operate and maintain school technology systems and office software.
• Provide ongoing administrative support to the principal, teachers, and school community.
• Address special requests and problem-solve as needed

Skills

Communication

Organization

Time management

Professional demeanor

Interpersonal skills

Education

High school diploma; bachelor’s preferred

Tools

Microsoft Office

Email systems

Job description

Al Madina School of Richmond in Midlothian, Virginia is seeking a reliable Administrative Assistant to manage daily school operations and front-office tasks. You will be the principal point of contact for students, parents, staff, and visitors, supporting leadership and ensuring smooth operations across school activities.

The role requires strong organizational skills, confidentiality, and the ability to handle multiple responsibilities in a dynamic educational environment.