School Office Specialist: Complex Admin & Scheduling

Albemarle Co; Charlottesville (VA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health & dental coverage

Retirement benefits

Paid time off

Wellness program

Gym membership discounts

Job summary

Albemarle County Public Schools is seeking an Office Associate for Albemarle High School in Charlottesville, VA. The position is full-time, 8 hours per day over 206 days per year, with responsibilities spanning complex administrative tasks, calendar management, and front-desk support.

The ideal candidate will have at least an associate degree or college certificate and two years of related experience, plus strong organizational and communication skills.

Qualifications

• College certificate or associate degree and two years of administrative/clerical experience.
• Experience with bookkeeping is preferred.
• Strong knowledge of office procedures and software.

Responsibilities

• Complete and coordinate a wide range of administratively complex tasks.
• Manage attendance and time-related processes.
• Answer phones, greet visitors, and provide customer service.
• Prepare agendas, minutes, and correspondence for meetings.
• Maintain calendars and coordinate scheduling with internal/external stakeholders.
• Monitor department accounts and perform bookkeeping tasks.
• Prepare reports and datasets from complex information systems.
• Coordinate onboarding for new staff as needed.
• Maintain confidential files and records.
• Support office management and provide backup to department head.

Skills

Administrative support

Communication skills

Time management

Education

Associate degree or college certificate

Tools

Office software

Job description

Albemarle County Public Schools is seeking an Office Associate for Albemarle High School in Charlottesville, VA. The position is full-time, 8 hours per day over 206 days per year, with responsibilities spanning complex administrative tasks, calendar management, and front-desk support.

The ideal candidate will have at least an associate degree or college certificate and two years of related experience, plus strong organizational and communication skills.