Administrative Assistant

Al Madina School of Richmond; Midlothian (VA); On-site; USD 33,000 - 45,000; Full time

Job summary

Al Madina School of Richmond in Midlothian, VA is seeking an Administrative Assistant to manage front-office operations and serve as a primary contact for students, parents, staff, and visitors.

This full-time role supports school leadership, coordinates events, maintains records, and helps with daily procedures, communications, and technology systems.

Qualifications

• High school diploma required; a Bachelor's degree is preferred.
• Strong computer and technology skills; able to learn new software quickly.
• Excellent written and verbal communication abilities.
• Outstanding organizational and time-management skills; capable of juggling multiple tasks.
• Professional demeanor with comfort interacting with a diverse school community.
• Self-directed with initiative and problem-solving abilities.
• Meticulous attention to detail and ability to maintain confidentiality.

Responsibilities

• Manage front-office operations and administrative tasks.
• Handle parent and staff communication via phone, email, and in-person interactions.
• Maintain and organize student records and documentation.
• Coordinate scheduling for school activities, appointments, and events.
• Support school events and extracurricular activities.
• Assist with student dismissal procedures.
• Operate and maintain school technology systems and office software.
• Provide ongoing administrative support to the principal, teachers, and school community.
• Address special requests and problem-solve as needed.

Skills

Front-office operations

Strong communication

Organizational skills

Time management

Confidentiality

Problem-solving

Technology literacy

Education

High school diploma

Bachelor's degree preferred

Tools

Office software

School management software

Job description

Al Madina School of Richmond, an Islamic educational institution in Midlothian, Virginia, seeks a reliable and organized Administrative Assistant to manage daily school operations.

About the Role

This full-time position provides essential front-office support, serving as a primary contact for students, parents, staff, and visitors. You'll work closely with school leadership to maintain smooth, efficient operations across all school activities.

Responsibilities

• Manage front-office operations and administrative tasks
• Handle parent and staff communication via phone, email, and in-person interactions
• Maintain and organize student records and documentation
• Coordinate scheduling for school activities, appointments, and events
• Support school events and extracurricular activities
• Assist with student dismissal procedures
• Operate and maintain school technology systems and office software
• Provide ongoing administrative support to the principal, teachers, and school community
• Address special requests and problem-solve as needed

Required Qualifications

• High school diploma (bachelor's degree preferred)
• Strong computer and technology skills; able to learn new software systems quickly
• Excellent written and verbal communication abilities
• Outstanding organizational and time-management skills; ability to juggle multiple responsibilities
• Professional demeanor with genuine comfort interacting with diverse school community members
• Self-directed with strong initiative and problem-solving capabilities
• Meticulous attention to detail with ability to maintain confidentiality
• Dependable, flexible, and able to thrive in a dynamic school environment

Preferred Experience

• Previous administrative, office, or school setting experience