School Administrative Assistant & Scheduling Specialist

Amada; Schaumburg (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

Amada is seeking an organized Administrative Assistant for our Schaumburg branch. The role includes handling letters, memorandums, documents, and reports, processing billing, and monitoring automated training workflows.

You will assist in scheduling, answer phones, distribute messages, and maintain orderly files and records. In-office work occurs 5 days a week, with English used during emergencies and related duties.

Qualifications

• Proficient in Google Workspace.
• Highly detail-oriented with strong data accuracy, organization, follow-up, and problem-solving skills.
• Comfortable monitoring automated workflows, identifying exceptions/errors.

Responsibilities

• Prepare letters, memorandums, documents, statements, orders, and reports.
• Process billing.
• Monitor automated training workflows.
• Assist in scheduling.
• Answer phones and distribute messages.
• Establish and maintain files and records.
• In-office work 5 days a week at the assigned branch office.
• English speaking during an emergency and while performing job duties as needed.

Skills

Excellent communication

Detail-oriented

Data accuracy

Problem solving

Team collaboration

Tools

Google Workspace

Job description

Amada is seeking an organized Administrative Assistant for our Schaumburg branch. The role includes handling letters, memorandums, documents, and reports, processing billing, and monitoring automated training workflows.

You will assist in scheduling, answer phones, distribute messages, and maintain orderly files and records. In-office work occurs 5 days a week, with English used during emergencies and related duties.