Amada School Administrative Assistant

Amada; Schaumburg (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

Amada is seeking an organized Administrative Assistant for our Schaumburg branch. The role includes handling letters, memorandums, documents, and reports, processing billing, and monitoring automated training workflows.

You will assist in scheduling, answer phones, distribute messages, and maintain orderly files and records. In-office work occurs 5 days a week, with English used during emergencies and related duties.

Qualifications

• Proficient in Google Workspace.
• Highly detail-oriented with strong data accuracy, organization, follow-up, and problem-solving skills.
• Comfortable monitoring automated workflows, identifying exceptions/errors.

Responsibilities

• Prepare letters, memorandums, documents, statements, orders, and reports.
• Process billing.
• Monitor automated training workflows.
• Assist in scheduling.
• Answer phones and distribute messages.
• Establish and maintain files and records.
• In-office work 5 days a week at the assigned branch office.
• English speaking during an emergency and while performing job duties as needed.

Skills

Excellent communication

Detail-oriented

Data accuracy

Problem solving

Team collaboration

Tools

Google Workspace

Job description

ESSENTIAL FUNCTIONS:

• Utilizes office software applications in the performance of a variety of administrative activities,
  including letters, memorandums, documents, statements, orders, and/or reports.


• Process billing.


• Monitor automated training workflows.


• Assist in scheduling.


• Answers telephones, provides information, and distributes messages.


• Carries out duties relying on own initiative and independent actions


• Establishes and maintains files and records.


• Performs other related duties as assigned by department management.


• In-office work 5 days a week at the assigned branch office.


• English speaking during an emergency and while performing job duties where there is potential
  for an emergency. This does not apply to casual conversations between employees while not
  performing a job duty.

NON-ESSENTIAL FUNCTIONS:

May perform and/or assist with various office administration activities, such as:

• Maintain office supplies.
  


• Opening/closing the office(s).


• Demonstrate a commitment to an Injury-Free Environment by complying with all aspects of the
  corporate environmental, health and safety program.

REPORTING RELATIONSHIP:

• Amada School Management.


• Scheduling Coordinator.

SUBORDINATE STAFF

• None

REQUIRED KNOWLEDGE

• Proficient in Google Workspace.


• Highly detail-oriented with strong data accuracy, organization, follow-up, and problem-solving
  skills.


• Comfortable monitoring automated workflows, identifying exceptions/errors.

SKILLS

• Excellent communication skills (verbal and written), detailed-oriented.

MENTAL

• The ability to work harmoniously with others.


• The ability to accept and follow instructions.

WORKING CONDITIONS

• LIFTING: Average Weight: 25 lb. Frequency: Daily