School Administrative Assistant - Front Office & Clerical

Chicago Public Schools; Chicago (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

Chicago Public Schools on the North/Northwest Side is seeking a clerical specialist to support school operations under the supervision of the principal. The role includes typing, mail handling, greeting visitors, and coordinating appointments for administrators.

Responsibilities include answering inquiries from students, parents and the public, processing registrations and transfers, filing records, and operating standard office equipment. Basic computer skills and accurate typing are required.

Qualifications

• Graduation from high school (or GED) and ability to type 35 WPM with fewer than 10 errors; or equivalent training/experience.
• Good knowledge of general clerical office methods, procedures, and practices.
• Ability to follow oral and written instructions and communicate effectively with staff, students, parents, guardians, and the public.
• Good arithmetic, typing, and basic computer skills.

Responsibilities

• Types original correspondence using PC or typewriter as directed.
• Opens, sorts, and distributes mail; serves as receptionist and directs visitors.
• Schedules appointments for school administrators; handles telephone calls and inquiries from students, parents, guardians and the public.
• Completes student transfers, registrations, and other forms; files reports and records.
• Operates office machines (photocopiers, fax, adding machines) and basic IT equipment.
• Maintains bulletin boards; may assist with petty cash, internal ledgers and payroll processing.

Job description

Chicago Public Schools on the North/Northwest Side is seeking a clerical specialist to support school operations under the supervision of the principal. The role includes typing, mail handling, greeting visitors, and coordinating appointments for administrators.

Responsibilities include answering inquiries from students, parents and the public, processing registrations and transfers, filing records, and operating standard office equipment. Basic computer skills and accurate typing are required.