Amada School Administrative Assistant

Amada America, Inc.; Schaumburg (IL); On-site; USD 40,000 - 50,000; Full time

Job summary

Amada America, Inc. in Schaumburg, IL, seeks a Scheduling Coordinator to support daily office operations and administrative tasks.

You will process billing, monitor training workflows, assist in scheduling, answer phones, and maintain files and records, with in-office work five days a week. The role requires strong attention to detail, excellent written and verbal communication, and proficiency with Google Workspace.

Qualifications

• Proficient in Google Workspace for documentation, email, and calendar management.
• Highly detail-oriented with strong data accuracy, organization, follow-up, and problem-solving skills.
• Comfortable monitoring automated workflows and identifying exceptions/errors.

Responsibilities

• Utilizes office software applications for letters, memorandums, documents, statements, orders, and reports.
• Process billing and monitor automated training workflows.
• Assist in scheduling and answer telephones, provide information, and distribute messages.
• Maintain files and records and perform other related duties as assigned by management.
• In-office work five days a week at the assigned branch office.
• Communicate in English during emergencies and related job duties.

Skills

Excellent communication

Detail oriented

Team collaboration

Instruction adherence

Tools

Google Workspace

Job description

ESSENTIAL FUNCTIONS

• Utilizes office software applications in the performance of a variety of administrative activities, including letters, memorandums, documents, statements, orders, and/or reports.


• Process billing.


• Monitor automated training workflows.


• Assist in scheduling.


• Answers telephones, provides information, and distributes messages.


• Carries out duties relying on own initiative and independent actions


• Establishes and maintains files and records.


• Performs other related duties as assigned by department management.


• In-office work 5 days a week at the assigned branch office.


• English speaking during an emergency and while performing job duties where there is potential for an emergency. This does not apply to casual conversations between employees while not performing a job duty.

NON-ESSENTIAL FUNCTIONS

May perform and/or assist with various office administration activities, such as:

• Maintain office supplies.


• Opening/closing the office(s).


• Demonstrate a commitment to an Injury-Free Environment by complying with all aspects of the corporate environmental, health and safety program.

REPORTING RELATIONSHIP

Amada School Management.

Scheduling Coordinator.

SUBORDINATE STAFF

None

REQUIRED KNOWLEDGE

• Proficient in Google Workspace.


• Highly detail-oriented with strong data accuracy, organization, follow-up, and problem-solving skills.


• Comfortable monitoring automated workflows, identifying exceptions/errors.

SKILLS

• Excellent communication skills (verbal and written), detailed-oriented.

MENTAL

• The ability to work harmoniously with others.


• The ability to accept and follow instructions.

WORKING CONDITIONS

• LIFTING: Average Weight: 25 lb. Frequency: Daily

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.