School Operations & Scheduling Assistant

Amada America, Inc.; Schaumburg (IL); On-site; USD 40,000 - 50,000; Full time

Job summary

Amada America, Inc. in Schaumburg, IL, seeks a Scheduling Coordinator to support daily office operations and administrative tasks.

You will process billing, monitor training workflows, assist in scheduling, answer phones, and maintain files and records, with in-office work five days a week. The role requires strong attention to detail, excellent written and verbal communication, and proficiency with Google Workspace.

Qualifications

• Proficient in Google Workspace for documentation, email, and calendar management.
• Highly detail-oriented with strong data accuracy, organization, follow-up, and problem-solving skills.
• Comfortable monitoring automated workflows and identifying exceptions/errors.

Responsibilities

• Utilizes office software applications for letters, memorandums, documents, statements, orders, and reports.
• Process billing and monitor automated training workflows.
• Assist in scheduling and answer telephones, provide information, and distribute messages.
• Maintain files and records and perform other related duties as assigned by management.
• In-office work five days a week at the assigned branch office.
• Communicate in English during emergencies and related job duties.

Skills

Excellent communication

Detail oriented

Team collaboration

Instruction adherence

Tools

Google Workspace

Job description

Amada America, Inc. in Schaumburg, IL, seeks a Scheduling Coordinator to support daily office operations and administrative tasks.

You will process billing, monitor training workflows, assist in scheduling, answer phones, and maintain files and records, with in-office work five days a week. The role requires strong attention to detail, excellent written and verbal communication, and proficiency with Google Workspace.