School Administration Specialist

North Lamar Independent School District; Paris (TX); On-site; USD 32,000 - 40,000; Full time

Job summary

North Lamar Independent School District is seeking a School Administrative Assistant to provide clerical and secretarial support at a campus. Under guidance of the principal and executive secretary, you will help relay information about school procedures and coordinate a range of student and staff services.

Responsibilities include preparing notices, scheduling events, maintaining records, handling mail, greeting visitors, answering calls, and data entry for enrollment and attendance.

Qualifications

• Ability to describe problems and communicate with supervisor as required.
• Ability to maintain cooperative working relationships.
• Ability to follow written or oral instructions.
• Ability to perform basic arithmetic operations.
• Ability to use Word, Excel, PowerPoint, Internet and Outlook.
• Ability to solve problems and maintain confidentiality.
• Ability to organize and manage time effectively.

Responsibilities

• Prepare, copy and distribute notices and memoranda to inform staff of activities.
• Plan and schedule events and maintain calendars for campus events.
• Maintain documents, files and records for audit trails and compliance.
• Prepare purchase orders for district accounting.
• Maintain inventories of supplies and materials.
• Greet visitors and assist students and staff.
• Answer phones and provide information to callers.
• Distribute mail and manage outgoing mail.
• Register new students and enter enrollment data into the system.
• Respond to inquiries from students, parents and employees.

Skills

Describe problems

Oral and written communication

Cooperative relationships

Follow instructions

Basic arithmetic

Computer literacy

Problem solving

Teamwork with diverse groups

Document processing accuracy

Confidentiality

Time management

Office management knowledge

Education

High school diploma

Shorthand or speed writing (desirable)

Experience in office management (preferred)

Tools

Word

Excel

PowerPoint

Internet

Outlook

Job description

North Lamar Independent School District is seeking a School Administrative Assistant to provide clerical and secretarial support at a campus. Under guidance of the principal and executive secretary, you will help relay information about school procedures and coordinate a range of student and staff services.

Responsibilities include preparing notices, scheduling events, maintaining records, handling mail, greeting visitors, answering calls, and data entry for enrollment and attendance.