School Admin Assistant - Records, Scheduling & Budgets

Lufkin, Inc; Texas; On-site; USD 32,000 - 45,000; Full time

Job summary

Lufkin ISD is seeking an Administrative Assistant for the 9th Grade Office. The role supports school office operations, handles correspondence, attendance logs, calendars, and student records, and provides reception for staff, students, and parents.

Strong clerical skills and confidentiality are essential for daily routines and project coordination. Requirements include a high school diploma or GED, keyboarding proficiency, basic accounting knowledge, and at least two years of secretarial

Qualifications

• High school diploma or GED required.
• Proficient keyboarding and file maintenance skills.
• Ability to use software to develop spreadsheets, databases, and word processing.
• Maintain accurate and auditable records.
• Knowledge of basic accounting principles.
• Follow verbal and written instructions and adapt to short-notice tasks.
• Strong organizational, communication, and interpersonal abilities.
• Two years secretarial experience.

Responsibilities

• Prepare campus communications, forms, manuals, reports, purchase orders, and payment authorizations per district standards.
• Maintain daily attendance logs and substitute records; process time records and leave requests.
• Maintain a school calendar of events and file student and staff records.
• Receive calls, take messages, and route to appropriate staff; assist students, teachers, and parents.
• Schedule meetings for the principal and manage calendars.
• Prepare and process purchase orders; manage inventory of supplies and equipment.
• Assist with faculty meetings and campus activities; sort and deliver mail.
• Administer medications to students during nurse absence and maintain confidentiality.
• Provide professional customer care to students, parents, and staff; maintain welcoming environment.
• Monitor work of campus secretaries and clerical aides.

Skills

Secretarial experience

Keyboarding

Spreadsheets/Databases/Word

Record maintenance

Communication skills

Multitasking

Education

High school diploma or GED

Job description

Administrative Assistant - 9th Grade Office JobID: 3320

• Date Posted:
  7/7/2026
  
  
• Location:
  001 LUFKIN HIGH
  
  

Primary Purpose:

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

Qualifications:

Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to maintain accurate and auditable records
Knowledge of basic accounting principles
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice
Effective organizational, communication, and interpersonal skills

Experience:
Two years secretarial experience

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1.Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
2.Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
3.Maintain school calendar of events.
4.Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.

Reception and Phones

5.Receive incoming calls, take reliable messages, and route to appropriate staff.
6.Assist students, teachers, and parents as needed.
7.Schedule meetings and appointments and maintain calendar for principal.

Accounting and Inventory

8.Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
9.Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
10.Maintain inventory of fixed assets, equipment, and supplies.

Other

11.Assist with planning, preparation, and setup of faculty meetings and campus activities.
12.Sort, distribute, or deliver mail and other documents.
13.Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
14.Maintain confidentiality.
Customer Care Skills

15. Provide professional communication with students, parents, community members, staff, and other professionals at all times.
16.Use proper phone etiquette at all times, speaking slowly and clearly. Take reliable messages, and route to the appropriate staff.
17.Ensure superior customer care skills are used via eye contact, facial expressions, voice inflections, body language, and an attitude of "going the extra mile" for others.
18.Ensure all requests for information are dealt with in an appropriate timeframe.
19.Create and maintain a welcoming, service-oriented environment toward all internal and external customers.

Supervisory Responsibilities:

Monitor the work of campus secretaries and clerical aides.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Postings current as of 10/18/2026 1:47:17 PM CST.

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