Scheduling & Intake Coordinator

Health Link; South Bay (FL); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) with employer matching

Growth opportunities

Job summary

Health Link is seeking a Scheduling & Intake Coordinator for our South Bay home health operations. This in-person, full-time role supports clinician scheduling and intake processes to ensure timely patient care.

The ideal candidate is organized, proactive, and calm under pressure, with experience in healthcare operations and strong communication with clinicians, patients, and referral sources. Benefits are included.

Qualifications

• One year or more in scheduling, intake, or coordination in healthcare is preferred.
• Strong organizational and time-management abilities.
• Proficient with high-volume, real-time scheduling.
• Clear, professional communication with clinicians and patients.
• Knowledge of medical terminology or healthcare compliance is a plus.

Responsibilities

• Coordinate and manage daily clinician schedules based on patient needs and staff availability.
• Support intake processes including referral coordination, data entry, and case placement.
• Collaborate with clinical leadership, operations, and business development teams.
• Respond quickly to urgent scheduling changes and patient needs; communicate with clinicians and leadership.
• Assist with timely initiation of care and visit coverage.
• Identify and resolve scheduling or intake barriers proactively.
• Support field staff to ensure patient care is not delayed.

Skills

Scheduling experience

Organizational skills

Time management

Communication skills

Healthcare operations

Education

Bachelor’s degree or equivalent healthcare operations experience

Tools

Healthcare systems

Job description

Scheduling & Intake Coordinator – Home Health (South Bay)

South Bay, CA | Full-Time |$25–$32/hour + Full Benefits

Healthcare operations designed around people, systems, and impact.

At Health Link Home Health & Hospice, we believe great patient care starts with strong operations. For over 20 years, we’ve served the Bay Area with a focus on quality, responsiveness, and coordinated care. Our scheduling and intake teams are a critical part of that mission — they are the engine that keeps patient care moving.

We are seeking aScheduling & Intake Coordinatorto support ourSouth Bay operations. This role is ideal for someone who is organized, proactive, calm under pressure, and motivated by meaningful, patient-centered work.

What Makes This Role Different

• Direct impact on patient care and clinician success
• Fast-paced, collaborative healthcare environment
• Structured systems with real-time leadership support
• Strong partnership with clinical, intake, and operations teams
• An established, stable agency with long-term growth
• A culture that values accountability, teamwork, and continuous improvement
• $25–$32/hour(depending on experience)
• Medical, dental, vision, and life insurance
• 401(k) with employer matching
• Opportunities for growth within a multi-branch organization
• Supportive leadership and team-based environment

Your Role

• Coordinate and manage daily clinician schedules based on patient needs, clinical priorities, and staff availability
• Support intake processes including referral coordination, data entry, and case placement
• Partner closely with clinical leadership, business development, and operations teams
• Respond quickly and effectively to urgent scheduling changes, call-outs, and patient needsCommunicate clearly with clinicians, patients, referral sources, and leadership
• Assist with timely initiation of care and visit coverage
• Proactively identify and resolve scheduling or intake barriers
• Support field staff to ensure patient care is never delayed

What Will Help You Succeed

• At least one year of scheduling or intake experience in home health, hospice, or healthcare operations (preferred)
• Strong organizational and time-management skills
• Ability to manage high call volume and competing priorities
• Comfort working in fast-moving, real-time operations
• Solid computer skills and ability to learn healthcare systems quickly
• Clear, professional communication skills
• Detail-oriented, reliable, and solution-focused mindset

Qualifications

• Bachelor’s degree or equivalent healthcare operations experience preferred
• Minimum one year in healthcare scheduling, intake, or coordination role preferred
• Knowledge of medical terminology and healthcare compliance is a plus
• Strong customer-service orientation toward patients and clinicians
• Location: South Bay office (in person)
• Schedule: Monday–Friday; weekends as operationally needed
• Team-based office supporting active home health operations

Who This Role Is For

This role is ideal for someone who enjoys being at the center of operations, solving problems in real time, supporting clinicians, and playing a direct role in patient care delivery.

If you are proactive, organized, and motivated by meaningful healthcare work, we would welcome the opportunity to connect.