Scheduling Coordinator

Varco Home Health, Hospice and Homecare; Town of Texas (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

Varco Home Health, Hospice and Homecare is seeking a Scheduling Coordinator to support daily operations and coordinate patient services. The role entails organizing schedules, maintaining patient records, and serving as a professional communication hub for staff, patients, and families.

The ideal candidate will be highly organized, detail-oriented, and capable of multitasking in a fast-paced healthcare setting, with experience in EMR systems and Microsoft Office.

Qualifications

• Experience in administrative or office coordination in healthcare is preferred.
• Strong organizational and time-management skills to handle multiple priorities.
• Proficiency with Microsoft Office and EMR systems.
• Ability to work independently with initiative in a fast-paced environment.
• Excellent verbal and written communication with a compassionate demeanor.

Responsibilities

• Office operations: manage daily administrative tasks and patient records.
• Scheduling & coordination: arrange home health visits with clinical teams.
• Communication hub: serve as main contact for staff, patients, and families.
• Compliance & documentation: ensure accurate records and admissions paperwork.
• Operational support: assist with workflows and supply management.

Skills

Office coordination

Multitasking

Communication

EMR systems

Education

Healthcare administration background

Tools

Microsoft Office

EMR systems

Job description

Job Title: Scheduling Coordinator – Home Health

Position Overview:

We are seeking a highly organized and self motivatedScheduling Coordinatorto support the daily operations of our home health and hospice agency. This role is essential in ensuring smooth administrative functions, efficient coordination of patient services, and seamless communication among staff, patients, and caregivers. The ideal candidate will thrive in a fast-paced healthcare environment, demonstrating exceptional multitasking skills, attention to detail, and a commitment to supporting quality patient care.

Key Responsibilities:

• Office Operations:Manage day-to-day administrative tasks, including maintaining patient records, handling correspondence, and ensuring compliance with healthcare regulations
• Scheduling & Coordination:Assist with scheduling home health visits, ensuring proper documentation, and coordinating with clinical teams to optimize patient care services
• Communication Hub:Serve as the first point of contact for staff, patients, and families, providing professional and compassionate communication
• Compliance & Documentation:Maintain accurate and up-to-date patient records, process paperwork for new admissions, and ensure all documentation meets state and federal healthcare requirements
• Operational Support:Work closely with clinical staff, field nurses, and leadership to support office workflows and improve efficiency
• Inventory & Supply Management:Monitor and order medical and office supplies to support home health and hospice operations

Qualifications:

• Experience in an administrative or office coordination role, preferably in healthcare, home health, or hospice
• Strong organizational and time-management skills with the ability to handle multiple priorities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and electronic medical records (EMR) systems
• Ability to work independently, anticipate needs, and take initiative in a fast-paced environment
• Excellent verbal and written communication skills with a compassionate and professional demeanor

Why Join Us?

As a key part of our team, you will play a crucial role in supporting our mission to provide compassionate, high-quality care to patients and families. If you are detail-oriented, proactive, and passionate about healthcare administration,