Scheduling Coordinator & Office Operations Specialist

Engineering Consulting Service

Williamsburg (VA)

On-site

USD 57,308,000 - 71,635,000

Full time

7 days ago

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Job summary

ECS Group of Companies in Williamsburg, VA seeks an Administrative Assistant to support scheduling operations, document processing, and general office tasks. You will coordinate with contractors and technicians, handle data entry, filing, and report assembly, and provide backup coverage during PTO and busy periods.

Ideal candidates have 1 year of related experience, strong MS Office skills, and excellent communication abilities.

Qualifications

1 year of related experience.
High school diploma or GED required.
Associate degree is a plus.
If driving for, or on behalf of, any ECS subsidiary, a valid driver’s license is required.
Dependable, detail-oriented, organized, ability to multi-task and meet deadlines.
Proficiency with computers and MS Office (Word, Excel, and PowerPoint) required.
Excellent oral and written communication skills required.

Responsibilities

Assist with scheduling operations and communicate with contractors and technicians daily.
Take scheduling requests, assign personnel, monitor progress, and follow up to ensure arrival and completion.
Handle document processing and transmission; word processing, data entry, filing, reports, and scanning.
Provide backup to other administrative personnel during PTO, lunch breaks, training, and other periods; perform other clerical tasks as required.