Scheduling Coordinator & Administrative Support

ECS Group of Companies; Williamsburg (VA); On-site; USD 28,000 - 34,000; Full time

Job summary

ECS Group of Companies in Williamsburg, VA is seeking an organized Administrative Scheduling Assistant to support daily scheduling activities with contractors and technicians. You will take requests, assign staff, monitor progress, and ensure timely follow-up on arrivals and completed tasks.

Responsibilities include document processing, file management, and backup coverage for other administrative personnel during PTO or breaks.

Qualifications

• 1 year of related experience.
• High school diploma or GED required.
• An associate degree is a plus.
• Valid driver's license is required if driving for ECS subsidiary.
• Dependable, detail-oriented, organized, able to multi-task and meet deadlines.
• Proficiency with MS Office (Word, Excel, and PowerPoint) required.
• Excellent oral and written communication skills required.

Responsibilities

• The primary responsibility for this position is to assist with scheduling operations, including communicating with contractors and technicians on a daily basis
• Take scheduling requests, assign the appropriate personnel to the scheduled task, monitor the progress of the scheduling request, and follow up to ensure that the technician arrived and completed the scheduled task as requested
• Additional responsibilities include document processing and transmission in a timely manner. Responsibilities include word processing, data entry, registering projects and proposals, creating folders, filing, assembling and binding reports, formatting and scanning documents, transmitting documents, assisting with answering phones and office mail delivery, and providing backup to other administrative personnel during periods of co-worker PTO, lunch breaks, training, etc.
• You may also perform other clerical tasks as required

Skills

Attention to detail

Multi-tasking

Time management

Communication skills

Driver's license

Computer proficiency

Education

High school diploma or GED

Associate degree

Tools

MS Office (Word, Excel, PowerPoint)

Job description

ECS Group of Companies in Williamsburg, VA is seeking an organized Administrative Scheduling Assistant to support daily scheduling activities with contractors and technicians. You will take requests, assign staff, monitor progress, and ensure timely follow-up on arrivals and completed tasks.

Responsibilities include document processing, file management, and backup coverage for other administrative personnel during PTO or breaks.