Scheduling Administrative Assistant

Engineering Consulting Service; Williamsburg (VA); On-site; USD 57,308,000 - 71,635,000; Full time

Job summary

ECS Group of Companies in Williamsburg, VA seeks an Administrative Assistant to support scheduling operations, document processing, and general office tasks. You will coordinate with contractors and technicians, handle data entry, filing, and report assembly, and provide backup coverage during PTO and busy periods.

Ideal candidates have 1 year of related experience, strong MS Office skills, and excellent communication abilities.

Qualifications

• 1 year of related experience.
• High school diploma or GED required.
• Associate degree is a plus.
• If driving for, or on behalf of, any ECS subsidiary, a valid driver’s license is required.
• Dependable, detail-oriented, organized, ability to multi-task and meet deadlines.
• Proficiency with computers and MS Office (Word, Excel, and PowerPoint) required.
• Excellent oral and written communication skills required.

Responsibilities

• Assist with scheduling operations and communicate with contractors and technicians daily.
• Take scheduling requests, assign personnel, monitor progress, and follow up to ensure arrival and completion.
• Handle document processing and transmission; word processing, data entry, filing, reports, and scanning.
• Provide backup to other administrative personnel during PTO, lunch breaks, training, and other periods; perform other clerical tasks as required.

Skills

Word processing

Excel

PowerPoint

MS Office

Oral & written communication

Multi-tasking

Detail-oriented

Education

High school diploma or GED

Associate degree

Job description

Responsibilities

• The primary responsibility for this position is to assist with scheduling operations, including communicating with contractors and technicians on a daily basis
• Take scheduling requests, assign the appropriate personnel to the scheduled task, monitor the progress of the scheduling request, and follow up to ensure that the technician arrived and completed the scheduled task as requested
• Additional responsibilities include document processing and transmission in a timely manner. Responsibilities include word processing, data entry, registering projects and proposals, creating folders, filing, assembling and binding reports, formatting and scanning documents, transmitting documents, assisting with answering phones and office mail delivery, and providing backup to other administrative personnel during periods of co-worker PTO, lunch breaks, training, etc.
• You may also perform other clerical tasks as required

Required Qualifications

• 1 year of related experience
• High school diploma or GED required
  • Associate degree is a plus
• If driving for, or on behalf of, any ECS subsidiary, a valid driver’s license is required
• Dependable, detail-oriented, organized, ability to multi-task and meet deadlines
• Proficiency with computers and MS Office (Word, Excel, and PowerPoint) required
• Excellent oral and written communication skills required

The expected pay range for this role and location is $20-$25/hour. The final agreed-upon compensation will be determined based on specific location and other individual qualifications.

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,00 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, click here.