Project Coordination Specialist

ECS Mid-Atlantic, LLC; Williamsburg (VA); On-site; USD 25,000 - 34,000; Full time

Job summary

ECS Mid-Atlantic, LLC is seeking an organized administrative project support professional in Williamsburg, VA. You will handle proposals, registrations, invoicing setup, resource coordination, and maintain project schedules and budgets.

You will also mentor junior staff, coordinate internal communications, and collaborate with clients and external teams to resolve issues, while ensuring timely delivery and accurate documentation.

Qualifications

• High school diploma or GED required; Bachelor's degree preferred.
• 2 years of related experience.
• Valid driver's license if driving for ECS subsidiary.
• Excellent oral & written communication skills.
• Basic project management and contract administration skills.
• Dependable, self-motivated, responsible and detail-oriented.
• Ability to multi-task and meet deadlines.
• Proficient with MS Office (Word, Excel, PowerPoint).
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently.
• Excellent interpersonal skills.
• Basic decision making skills.
• Work with supervisor to understand priorities and urgency of work.

Responsibilities

• Manage administrative tasks for a project: proposals, registration, invoicing setup, resource coordination, and more.
• Coordinate ECS systems to manage project paperwork, schedules and budgets.
• Mentor junior staff and support team development; attend project meetings with senior staff.
• Communicate with clients and external team members on project matters.
• Assist in managing budgets, invoices, and collections; prioritize tasks to meet deadlines.
• Engage in project discussions with clients and follow up on reports.

Skills

Communication skills

Team collaboration

Project coordination

Multi-tasking

Attention to detail

Time management

Client interaction

Problem solving

Education

High school diploma or GED

Bachelor's degree preferred

Tools

MS Office

Job description

ECS Mid-Atlantic, LLC is seeking an organized administrative project support professional in Williamsburg, VA. You will handle proposals, registrations, invoicing setup, resource coordination, and maintain project schedules and budgets.

You will also mentor junior staff, coordinate internal communications, and collaborate with clients and external teams to resolve issues, while ensuring timely delivery and accurate documentation.