Scheduling Coordinator: Construction & Energy Projects

generator-supercenter-careers; West Springfield (MA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Paid time off

Positive and collaborative work enviro

Voluntary Life Insurance

Job summary

Generator Supercenter, Inc. in West Springfield, MA is seeking a Scheduling Coordinator to support construction and installation operations.

You will manage daily job schedules, coordinate materials, track progress, and support subcontractor and permit workflows to ensure timely project completion. The role involves coordinating with field crews, project managers, subcontractors, and vendors, scheduling inspections, and maintaining documentation in a fast-paced environment.

Qualifications

• High school diploma or GED required; associate degree or trade school certification a plus.
• Previous experience in scheduling, construction coordination, project administration, or electrical service coordination.
• Familiarity with electrical systems (AC/DC) preferred.
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Project).
• Experience with work order systems and documentation control tools.
• Excellent communication, organization, and multitasking skills.
• Strong attention to detail and ability to meet deadlines in a fast-paced environment.
• Motivated self-starter with strong interpersonal skills.
• Experience coordinating with subcontractors, vendors, and inspectors.

Responsibilities

• Create and maintain daily and weekly construction and installation schedules based on field and project management inputs.
• Coordinate subcontractor activities and material deliveries to align with project timelines.
• Schedule inspections, permitting appointments, and commissioning activities.
• Monitor project progress and adjust schedules as needed to meet deadlines.
• Calling customers, prospects, and vendors.
• Set up new jobs and ensure proper documentation is uploaded and maintained.
• Assist in preparing change orders, payment applications, and subcontractor agreements.
• Ensure site documentation, permits, and punch lists are up to date and completed.
• Help manage close-out procedures for completed projects, including permit resolution and punch list sign-off.
• Act as the liaison between field crews, project managers, subcontractors, and clients.
• Participate in regular project meetings to review progress, identify delays, and resolve scheduling conflicts.
• Maintain clear, professional communication with all internal and external stakeholders.
• Support vendor negotiations and assist with estimating during the bid process.
• Provide administrative support to project and construction teams as needed.

Skills

Scheduling

Construction coordination

Project administration

Electrical service coordination

Microsoft Office

Documentation control

Communication

Multitasking

Interpersonal skills

Vendor coordination

Education

High school diploma or GED

Associate degree or trade certification

Tools

Microsoft Office Suite (Excel, Word, Outlook, Project)

Job description

Generator Supercenter, Inc. in West Springfield, MA is seeking a Scheduling Coordinator to support construction and installation operations.

You will manage daily job schedules, coordinate materials, track progress, and support subcontractor and permit workflows to ensure timely project completion. The role involves coordinating with field crews, project managers, subcontractors, and vendors, scheduling inspections, and maintaining documentation in a fast-paced environment.