Administrative Assistant / Scheduling Coordinator

Generator Supercenter; West Springfield (MA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Positive work environment

Voluntary Life Insurance

Competitive salary

Paid time off

Job summary

Generator Supercenter, Inc. seeks a Scheduling Coordinator to support construction and installation operations in West Springfield, MA. You will manage daily job schedules, coordinate materials, track progress, and assist with subcontractor and permit workflows.

Work with superintendents, project managers, subcontractors, and vendors to ensure timely completion and smooth operations, in a fast-paced environment requiring attention to detail and strong communication.

Qualifications

• High school diploma or GED required; associate degree or trade certification is a plus.
• Experience in scheduling, construction coordination, project administration, or electrical service coordination preferred.
• Familiarity with electrical systems (AC/DC) is a plus.

Responsibilities

• Create and maintain daily and weekly construction and installation schedules.
• Coordinate subcontractor activities and material deliveries to project timelines.
• Schedule inspections, permitting appointments, and commissioning activities.
• Monitor project progress and adjust schedules to meet deadlines.
• Act as liaison between field crews, PMs, subcontractors, and clients.

Skills

Scheduling

Construction coordination

Microsoft Office

Communication

Multitasking

Attention to detail

Education

High school diploma or GED

AA/Trade certification a plus

Tools

Microsoft Project

Work order systems

Job description

Benefits

• Positive and collaborative work environment
• Voluntary Life Insurance
• Competitive salary
• Paid time off

Scheduling Coordinator – Construction & Energy Projects

Full-Time | Monday–Friday | Fast-Paced Work Environment

Location: West Springfield, MA

Generator Supercenter, Inc. is North America’s #1 Generac dealer, providing high-quality backup power solutions and renewable energy systems. Our team is committed to delivering reliable, efficient, and innovative energy services that protect homes and businesses during power outages. As we continue to expand, we’re looking for a detail-oriented Scheduling Coordinator to keep our projects on track and our clients connected.

Position Summary

The Scheduling Coordinator plays a vital role in supporting our construction and installation operations. This position is responsible for managing daily job schedules, coordinating materials, tracking project progress, and supporting subcontractor and permit workflows. You'll work closely with construction superintendents, project managers, subcontractors, and vendors to ensure timely project completion and smooth operations.

Key Responsibilities

Scheduling & Coordination

• Create and maintain daily and weekly construction and installation schedules based on field and project management inputs
• Coordinate subcontractor activities and material deliveries to align with project timelines
• Schedule inspections, permitting appointments, and commissioning activities
• Monitor project progress and adjust schedules as needed to meet deadlines
• Calling customers, prospects, and vendors

Project Support & Documentation

• Set up new jobs and ensure proper documentation is uploaded and maintained
• Assist in preparing change orders, payment applications, and subcontractor agreements
• Ensure site documentation, permits, and punch lists are up to date and completed
• Help manage close-out procedures for completed projects, including permit resolution and punch list sign-off

Communication & Team Collaboration

• Act as the liaison between field crews, project managers, subcontractors, and clients
• Participate in regular project meetings to review progress, identify delays, and resolve scheduling conflicts
• Maintain clear, professional communication with all internal and external stakeholders

Additional Duties

• Support vendor negotiations and assist with estimating during the bid process
• Provide administrative support to project and construction teams as needed

Qualifications

• High school diploma or GED required; associate degree or trade school certification a plus
• Previous experience in scheduling, construction coordination, project administration, or electrical service coordination
• Familiarity with electrical systems (AC/DC) preferred
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Project)
• Experience with work order systems and documentation control tools
• Excellent communication, organization, and multitasking skills
• Strong attention to detail and ability to meet deadlines in a fast-paced environment
• Motivated self-starter with strong interpersonal skills
• Experience coordinating with subcontractors, vendors, and inspectors

Preferred Skills

• Knowledge of residential or commercial generator installation processes
• Construction industry experience, particularly in electrical or energy services
• Familiarity with permitting and inspection coordination

Why Work at Generator Supercenter?

• Be part of a national leader in energy solutions and backup power systems
• Support meaningful projects that bring peace of mind to customers during power outages
• Work in a collaborative, growth-oriented environment
• Opportunity for advancement in a growing and innovative company