Scheduling Coordinator — Keep Projects On Track

generator-supercenter-careers; West Springfield (MA); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

Paid time off

Training & development

Job summary

Generator Supercenter, Inc. is seeking an Administrative Assistant to be the first point of contact for customers, manage daily job schedules, and support project management for electrical service coordination.

This full-time role requires strong computer skills, organization, and clear communication to keep vendors, subcontractors, and field staff aligned. Located in West Springfield, MA, it offers growth opportunities and a structured team environment.

Qualifications

• High school diploma or GED; associate degree or trade certification is a plus.
• Experience in scheduling, construction coordination, project administration, or electrical service coordination.
• Strong skills in MS Office and documentation control.
• Excellent communication, organization, and multitasking abilities.
• Ability to meet deadlines in a fast-paced environment.

Responsibilities

• Schedule daily and weekly calendars for projects and staff.
• Coordinate subcontractor activities and material deliveries.
• Support project meetings and update progress tracking.
• Prepare change orders, payment applications, and subcontractor agreements.
• Maintain site documentation, permits, and task lists.
• Communicate with customers, vendors, and inspectors; assist with bid processes.
• Assist with reception duties and general admin as needed.

Skills

Communication

Organization

Multitasking

Interpersonal skills

Attention to detail

Deadline driven

Education

High school diploma or GED

Associate degree or trade certification

Tools

Microsoft Office Suite

Excel

Word

Outlook

Project

Documentation control tools

Job description

Generator Supercenter, Inc. is seeking an Administrative Assistant to be the first point of contact for customers, manage daily job schedules, and support project management for electrical service coordination.

This full-time role requires strong computer skills, organization, and clear communication to keep vendors, subcontractors, and field staff aligned. Located in West Springfield, MA, it offers growth opportunities and a structured team environment.