Scheduler

LCS (Life Care Services); Coatesville (Chester County); On-site; USD 36,000 - 54,000; Full time

Job summary

Freedom Village at Brandywine is seeking a hospitality-focused Scheduler to join our team. You will coordinate and schedule Personal Care and Memory Care staff, ensure adequate coverage, and support payroll processes while maintaining resident-centered service.

Ideal candidates have a high school diploma or GED, experience with UKG or scheduling software, CPR certification, and strong English communication and computer skills. Weekend/evening availability is a plus.

Qualifications

• High school diploma or GED required.
• Experience with UKG or scheduling software preferred.
• CPR certification or willing to obtain after hire.
• Ability to understand and follow instructions in English, communicates effectively, reads maps efficiently, and performs simple arithmetic.
• Proficient with using computers and scheduling applications.

Responsibilities

• Coordinates and schedules Personal Care and Memory Care staff.
• Ensures adequate staffing coverage for the department, manages call outs, and maintains shift coverage to meet the mandatory requirements of the facility staffing ratios.
• Reviews time off requests submitted by staff, and communicates with staff in a timely manner regarding accommodations.
• Posts employees schedules at minimum on a bi-weekly basis.
• Communicates employee status changes to Human Resources as needed.
• Assists nurse management with administrative and clerical tasks.
• Tracks attendance for staff; informs management of employees who have excessive tardiness or absences.
• Updates timecards with applicable corrections and ensures timecard exception forms are completed in compliance.
• Approves bi-weekly timecard process for payroll.
• May be required to fill in for open Caregiver shifts

Skills

Time management

Communication

Teamwork

Customer service

Education

High school diploma or GED

Tools

UKG

Microsoft Word

Microsoft Excel

Scheduling apps

Job description

When you work at Freedom Village at Brandywine, you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary community – one that’s investing in the future of senior living by investing in you. Don’t just do a job. Be part of an extraordinary life!

Freedom Village at Brandywine is recruiting for a hospitality focused Scheduler to join our team!

Here are a few of the daily responsibilities of a Scheduler.

1. Coordinates and schedules Personal Care and Memory Care staff.
2. Ensures adequate staffing coverage for the department, manages call outs, and maintains shift coverage to meet the mandatory requirements of the facility staffing ratios.
3. Reviews time off requests submitted by staff, and communicates with staff in a timely manner regarding accommodations.
4. Posts employees schedules at minimum on a bi-weekly basis.
5. Communicates employee status changes to Human Resources as needed.
6. Assists nurse management with administrative and clerical tasks.
7. Tracks attendance for staff; informs management of employees who have excessive tardiness or absences.
8. Updates timecards with applicable corrections and ensures timecard exception forms are completed in compliance.
9. Approves bi-weekly timecard process for payroll.
10. May be required to fill in for open Caregiver shifts

Here are a few of the qualifications we need you to have:

1. High school diploma or GED required.
2. Experience with UKG or other scheduling software, preferred
3. Direct Care Caregiver, Preferred.
4. Has CPR certification or receives CPR certification after hire.
5. Ability to understand and follow instructions in English, communicates effectively, reads maps efficiently, and performs simple arithmetic.
6. Must be able to maintain a courteous, friendly and helpful attitude with the residents and staff members at all times.
7. Has excellent observation and communication skills.
8. Is self-directed with the ability to work with little supervision.
9. Is flexible and cooperative in fulfilling obligations- some weekend hours and evening hours.
10. Complies with accepted professional standards and practice.
11. Has ability to read, follow written instructions, and document services provided.
12. Must be proficient with using computers and have basic skills with computer platforms such as Word, Excel and scheduling applications.
13. Capable of working in a fast-paced environment with excellent time management skills
14. Thrives in a team-oriented environment and works well with colleagues across functions.
15. Ability to understand and follow instructions in English, communicates effectively, reads maps efficiently, and performs simple arithmetic.
16. Must be able to maintain a courteous, friendly and helpful attitude with the residents and staff members at all times.

If you're an enthusiastic, compassionate, senior care professional who is passionate about hospitality and senior engagement- please apply, we'd love to get to know you!

EEO Employer