Scheduler

Freedom Village Brandywine; Coatesville (Chester County); On-site; USD 25,000 - 36,000; Full time

Job summary

Freedom Village at Brandywine is seeking a Hospitality-focused Scheduler to coordinate and manage Personal Care and Memory Care staffing. The role ensures coverage, processes time-off requests, and maintains accurate timecards for payroll, while supporting nursing management with administrative tasks.

The ideal candidate will have a high school diploma, experience with scheduling software (UKG preferred), CPR certification, and strong English communication and time-management skills.

Qualifications

• High school diploma or GED required.
• Experience with scheduling software (UKG preferred).
• CPR certification or willingness to obtain after hire.
• Excellent communication, time management and observation skills.
• Ability to work with little supervision and be a team player.

Responsibilities

• Coordinate and schedule Personal Care and Memory Care staff.
• Ensure adequate staffing and manage call outs and ratios.
• Review time-off requests and communicate accommodations.
• Post employee schedules bi-weekly and update HR as needed.
• Assist nurse management with admin tasks and payroll timecards.

Skills

UKG scheduling

CPR certification

English proficiency

Time management

Teamwork

Computer basics

Scheduling applications

Education

High school diploma or GED

Tools

Word

Excel

Scheduling software

Job description

Job Description

When you work at Freedom Village at Brandywine, you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary community – one that’s investing in the future of senior living by investing in you. Don’t just do a job. Be part of an extraordinary life! Freedom Village at Brandywine is recruiting for a hospitality focused Scheduler to join our team!

Here are a few of the daily responsibilities of a Scheduler.

• Coordinates and schedules Personal Care and Memory Care staff.
• Ensures adequate staffing coverage for the department, manages call outs, and maintains shift coverage to meet the mandatory requirements of the facility staffing ratios.
• Reviews time off requests submitted by staff, and communicates with staff in a timely manner regarding accommodations.
• Posts employees schedules at minimum on a bi-weekly basis.
• Communicates employee status changes to Human Resources as needed.
• Assists nurse management with administrative and clerical tasks.
• Tracks attendance for staff; informs management of employees who have excessive tardiness or absences.
• Updates timecards with applicable corrections and ensures timecard exception forms are completed in compliance.
• Approves bi-weekly timecard process for payroll.
• May be required to fill in for open Caregiver shifts

Here are a few of the qualifications we need you to have.

• High school diploma or GED required.
• Experience with UKG or other scheduling software, preferred
• Direct Care Caregiver, Preferred.
• Has CPR certification or receives CPR certification after hire.
• Ability to understand and follow instructions in English, communicates effectively, reads maps efficiently, and performs simple arithmetic.
• Must be able to maintain a courteous, friendly and helpful attitude with the residents and staff members at all times.
• Has excellent observation and communication skills.
• Is self-directed with the ability to work with little supervision.
• Is flexible and cooperative in fulfilling obligations- some weekend hours and evening hours.
• Complies with accepted professional standards and practice.
• Has ability to read, follow written instructions, and document services provided.
• Must be proficient with using computers and have basic skills with computer platforms such as Word, Excel and scheduling applications.
• Capable of working in a fast-paced environment with excellent time management skills
• Thrives in a team-oriented environment and works well with colleagues across functions.
• Ability to understand and follow instructions in English, communicates effectively, reads maps efficiently, and performs simple arithmetic.
• Must be able to maintain a courteous, friendly and helpful attitude with the residents and staff members at all times.

EEO Employer