Sales Support Executive Assistant - Job Code: 1792091544490

Coconut; United States; Remote; USD 7.600 - 10.000; Teilzeit

Benefits dieser Stelle

Competitive Salary

13th Month Pay

Paid Time Off

US Holidays Off

Maternity & Paternity Leave

Comprehensive Healthcare

Life Insurance

Mental Health Support

Milestone Gifts & Birthday Treats

Exciting Team Experiences

Stay Connected

Zusammenfassung

Coconut is seeking a Sales Support Executive Assistant to support a fast-growing sales push. The role focuses on note-taking during prospect calls, drafting proposals, and coordinating quotes, with HubSpot CRM duties and ongoing email outreach.

This remote-friendly position requires excellent English, strong organization, and the ability to work 8 hours within Central Time. You will report to the CMO and help accelerate deals while balancing multiple tasks.

Qualifikationen

• Excellent written and spoken English.
• Familiarity with sales and marketing processes and terminology.
• Availability to work at least an 8-hour window between 8AM and 6PM Central Time.

Aufgaben

• Attends prospect calls silently to capture notes and action items.
• Confirms action items with the CMO over Slack after each call and executes them.
• Drafts, builds, and sends business proposals in Quiller using existing templates.
• Coordinates with internal design and development teams to put together custom quotes.
• Makes edits and amendments to proposals and contracts.
• Manages follow-ups across multi-call deals, including email and text-based outreach to prospects.
• Maintains the HubSpot CRM, keeping deal stages, deal values, and records up to date.
• Handles the 5 to 6 emails, internal coordination, and admin that surround each deal so the CMO can focus on calls.
• Submits work for CMO review and approval before anything goes out to prospects.

Kenntnisse

Prospect calls

Proposal drafting

CRM maintenance

Email outreach

Contract coordination

Notes capture

Team coordination

Time management

Objection handling

Tools

HubSpot

Quiller

Asana

Slack

Gmail

Google Voice

Zoom

Google Drive/Docs/Sheets

Claude AI tools

Read AI

Jobbeschreibung

At Coconut, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We’re currently looking for top talent to fill the role below:

Role

Sales Support Executive Assistant

Monthly Rate: $800

Availability: 20 hours/week

Time Zone: CST

Experience Needed

• Reports directly to the CMO of a fast-growing marketing agency and supports a major sales push
• Attends prospect calls silently to capture notes and action items
• Confirms action items with the CMO over Slack after each call and executes them
• Drafts, builds, and sends business proposals in Quiller using existing templates
• Coordinates with internal design and development teams to put together custom quotes
• Makes edits and amendments to proposals and contracts
• Manages follow-ups across multi-call deals, including email and text-based outreach to prospects
• Maintains the HubSpot CRM, keeping deal stages, deal values, and records up to date
• Handles the 5 to 6 emails, internal coordination, and admin that surround each deal so the CMO can focus on calls
• Submits work for CMO review and approval before anything goes out to prospects
• Has prior experience in a sales support or sales-adjacent role
• Has experience communicating with prospects and clients by phone

Good to have

• AI native and highly comfortable using Claude or similar AI tools to manage workflows and day-to-day work
• Background working at or with a marketing agency
• Experience in a fast-paced sales environment, with a reputation for working quickly and efficiently
• Natural, conversational spoken English for potential future client-facing work

Non-negotiable Requirements

• Excellent written and spoken English
• Familiarity with sales and marketing processes and terminology
• Availability to work at least an 8-hour window between 8AM and 6PM Central Time

Industry/Tools Experience

• Marketing agency and sales experience
• HubSpot, including CRM management and the built-in dialer
• Quiller for interactive proposals
• Asana for project management
• Slack, Gmail, Google Voice, and Zoom
• Google Drive, Docs, and Sheets
• Claude and other AI tools
• Read AI for call notes and action items

We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community!

• Competitive Salary – We recognize your skills and experience with a great compensation package.
• 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?
• Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
• US Holidays Off – Enjoy 12 paid US holidays throughout the year.
• Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.
• Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
• Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
• Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.
• Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
• Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!
• Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.