Executive Assistant & Business Development Representative - Job Code: 1791545

Coconut; United States; À distance; USD 8 400 - 8 900; Temps partiel

Avantages offerts par ce poste

Competitive Salary

13th Month Pay

Paid Time Off

US Holidays Off

Maternity & Paternity Leave

Comprehensive Healthcare

Life Insurance

Mental Health Support

Milestone Gifts & Birthday Treats

Exciting Team Experiences

Stay Connected

Résumé du poste

Coconut is seeking a part-time Executive Assistant & Business Development Representative to support a busy founder. You will manage calendars, perform targeted research, and drive outreach across multiple channels to book meetings with investors and partners.

Responsibilities include travel planning, visa coordination, and preparing talking points for meetings. Growth potential exists with opportunity to pitch business concepts and earn commissions on successful deals.

Qualifications

• 2+ years as an executive assistant, office manager, or chief of staff supporting a busy founder or CEO.
• Experience in research, sales support, and appointment setting.
• Manages the founder's calendar, inbox, reminders, and daily priorities so he stays on time and on track.
• Tracks tasks and follow-ups across multiple businesses so nothing falls through the cracks.
• Researches investors, entrepreneurs, partners, exhibitions, and networking events, and builds targeted prospect lists.
• Runs personalized outreach by email, LinkedIn, and WhatsApp, and follows up consistently to book meetings for the founder.
• Qualifies leads before booking, then confirms meetings and sends reminders to reduce no-shows.
• Reports weekly on outreach sent, replies, and meetings booked.
• Books travel, handles visa applications, and prepares the founder for meetings with research and talking points.
• Grows into pitching business concepts to investors, with a commission opportunity on sold business plans.

Responsabilités

• Manage founder's calendar, inbox, reminders, and priorities to ensure on-time commitments.
• Conduct research to support outreach, investor targeting, and partnerships.
• Coordinate outreach via email, LinkedIn, and WhatsApp and book meetings.
• Prepare meeting briefs, talking points, and travel arrangements for founder.
• Track outreach results and provide weekly status reports.

Connaissances

Calendar management

Inbox management

Appointment setting

Research

Lead generation

Prospect outreach

Follow-up

Reporting

Travel booking

Visa applications

Investor pitching

Commission-based sales

Notion / ClickUp

LinkedIn outreach

Email outreach

WhatsApp outreach

Time management

Proactive communication

Organization

Outils

Google Workspace

Calendly

Notion

ClickUp

LinkedIn

ChatGPT

Description du poste

At Coconut, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role

Executive Assistant & Business Development Representative

Monthly Rate

$750 - $800/month

Availability

Part-time - 20 hours/week

Time Zone

EST

Experience Needed

• 2+ years as an executive assistant, office manager, or chief of staff supporting a busy founder or CEO
• Experience in research, sales support, and appointment setting
• Manages the founder's calendar, inbox, reminders, and daily priorities so he stays on time and on track
• Tracks tasks and follow-ups across multiple businesses so nothing falls through the cracks
• Researches investors, entrepreneurs, partners, exhibitions, and networking events, and builds targeted prospect lists
• Runs personalized outreach by email, LinkedIn, and WhatsApp, and follows up consistently to book meetings for the founder
• Qualifies leads before booking, then confirms meetings and sends reminders to reduce no-shows
• Reports weekly on outreach sent, replies, and meetings booked
• Books travel, handles visa applications, and prepares the founder for meetings with research and talking points
• Grows into pitching business concepts to investors, with a commission opportunity on sold business plans

Good to have

• Artistic and creative, with an interest in fashion and art
• Experience supporting entrepreneurs who run multiple businesses
• Growth-oriented and interested in a long-term role that expands over time

Non-negotiable Requirements

• Highly organized
• Excellent time management
• Proactive communication

Industry/Tools Experience

• Fashion, art, or luxury
• Business development, consulting, or startups
• Google Workspace, Calendly, and a task manager such as Notion or ClickUp
• LinkedIn for research and outreach
• AI tools such as ChatGPT or Claude for day-to-day tasks

Benefits

• Competitive Salary - We recognize your skills and experience with a great compensation package.
• 13th Month Pay - Enjoy an extra month's salary - because who doesn't love a little bonus?
• Paid Time Off - Recharge with 12 days of PTO to use however you like - vacation, self-care, or just a break from it all!
• US Holidays Off - Enjoy 12 paid US holidays throughout the year.
• Maternity & Paternity Leave - We support growing families with dedicated leave for new parents.
• Comprehensive Healthcare - We've got you and your family covered with quality healthcare benefits.
• Life Insurance* - Our full-time HMO plan includes life insurance for extra peace of mind.
• Mental Health Support - Prioritize your well-being with access to mental health consultations and wellness resources.
• Milestone Gifts & Birthday Treats - We celebrate your achievements and make your special day even better!
• Exciting Team Experiences - Think island getaways, virtual town halls, and regional meetups - because work should be fun, too!
• Stay Connected - Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.