Sales Support & Contracts Coordinator

PremiStar; Itasca (IL); On-site; USD 42,000 - 56,000; Full time

Job summary

PremiStar is seeking a Sales Coordinator to support the sales team with contract preparation, quotes, and administrative duties across office and field environments.

You will maintain sales records, process quotes, and assist with billing and order fulfillment while coordinating with Account Managers and leadership. This role requires attention to detail and strong Microsoft Office skills.

Qualifications

• Excellent customer service skills.
• Strong attention to detail and ability to work independently.
• Organized with the ability to multi-task in a fast-paced environment.
• Personal computer skills, strong typing ability and knowledge of Microsoft Office.

Responsibilities

• Prepare quotes, contracts, and RFP/RFI responses for potential customers.
• Maintains all quote documentation and the WIP with accurate pricing and configurations for all Account Managers.
• Maintains all sales demonstration tools and applications.
• Coordinates job billing with the sales team.
• Enters jobs into the system and assists with ordering equipment for said jobs.
• Confirms the arrival of parts for service and contract projects and notifies appropriate personnel of arrival.
• Files and maintains documentation according to record keeping and retention guidelines.
• Attends sales meetings.
• Responsible for reporting job progress to sales and leadership team.
• Assists with Account Receivable (explanation of why items are owed, contacting customers for payment, etc.).
• Other Duties as assigned

Skills

Customer service

Attention to detail

Multi-tasking

Microsoft Office

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

PremiStar is seeking a Sales Coordinator to support the sales team with contract preparation, quotes, and administrative duties across office and field environments.

You will maintain sales records, process quotes, and assist with billing and order fulfillment while coordinating with Account Managers and leadership. This role requires attention to detail and strong Microsoft Office skills.