Project Coordinator: Bids, Contracts & PM Support

PremiStar; Canton (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

PremiStar in Canton, OH is seeking a Project Coordinator to provide administrative support to Project Managers and the project management process. The role involves preparing bid documents, setting up new jobs, creating purchase orders, and coordinating with subs and PMs.

You will manage documentation, assist with turnover, ensure compliance with job costing, invoicing, and insurance/bonding requests, and keep project files organized on the server.

Qualifications

• High School Diploma or equivalent required.
• Experience with bid documents and project setup preferred.
• Strong numerical and administrative skills.

Responsibilities

• Prepare bid documents, packets, and proposals.
• Complete pre-qualification and new customer forms.
• Assist with bid delivery, including hand delivery when needed.
• Set up new jobs and create purchase orders in the accounting system.
• Coordinate turnover with estimating and PM teams.
• Maintain project files and job cost information.
• Process invoices, AIA, and T&M documentation.
• Request certificates of insurance and bonding; assist with close-out.

Skills

Attention to detail

Communication skills

Organizational skills

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

PremiStar in Canton, OH is seeking a Project Coordinator to provide administrative support to Project Managers and the project management process. The role involves preparing bid documents, setting up new jobs, creating purchase orders, and coordinating with subs and PMs.

You will manage documentation, assist with turnover, ensure compliance with job costing, invoicing, and insurance/bonding requests, and keep project files organized on the server.