Sales Support & Admin Specialist

SIGMA; Vernon (CA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

401(k)

Health insurance

Dental insurance

Paid time off

Vision insurance

Employee assistance program

Job summary

SIGMA in Vernon, CA is seeking an in-office Administrative Support Specialist to handle order processing, invoicing, and accounts payable under supervision. You will consolidate POs, manage documentation, and ensure proper data entry and filing.

This role requires a High School Diploma, two years’ related experience, and fluency in English and Spanish. A valid driver’s license is needed for travel related to inventories and client sites.

Qualifications

• High School Diploma or equivalent.
• Two (2) years of related experience.
• Valid Driver’s License and MVR for travel to inventories.
• Fluent in English and Spanish.

Responsibilities

• Receive and consolidate purchase orders from executives.
• Sort purchase orders by client for delivery by distributors.
• Ensure documentation for promotions, credit memos, and returns.
• Manage in-house orders from the market sales manager and route accordingly.
• Perform weekly bank reconciliations.
• Process accounts payable and expense reimbursements accurately.
• Address audit findings and implement action plans.
• Maintain client/distributor data in the database.
• Monitor processes, escalate issues affecting finances or safety.
• Review expenditures and prepare administrative statistics.

Skills

Bilingual English/Spanish

Education

High School Diploma

Associates in Accounting

Job description

SIGMA in Vernon, CA is seeking an in-office Administrative Support Specialist to handle order processing, invoicing, and accounts payable under supervision. You will consolidate POs, manage documentation, and ensure proper data entry and filing.

This role requires a High School Diploma, two years’ related experience, and fluency in English and Spanish. A valid driver’s license is needed for travel related to inventories and client sites.