Sales Admin & Invoicing Specialist

Talentify; Los Angeles (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

YESCO is seeking a Sales Administrative Assistant in Jurupa, California to support sales and service teams by handling job setup, billing, commissions, and customer service, bridging job creation to invoicing.

The role requires 3–5 years of admin experience, a High School Diploma or GED, and proficiency in Microsoft Office and NetSuite, with strong attention to detail and multitasking to manage contracts, quotes, and maintenance jobs.

Qualifications

• 3–5 years of relevant administrative experience.
• Proficient in Microsoft Office and ERP systems (NetSuite is a plus).
• Familiarity with commission tracking and basic accounting processes.
• Excellent attention to detail and time management.
• Comfortable with multitasking and coordinating across departments.

Responsibilities

• Create and manage service job orders, quoted work, and contract renewals.
• Generate and track commission tickets in accordance with company policy.
• Review maintenance jobs for accurate time and material transfers in NetSuite.
• Prepare and send customer invoices; enter billing data into portals.
• Produce estimates and proposals for maintenance and service jobs.
• Support sales staff with job setup, volume reporting, and documentation.

Skills

Microsoft Office

ERP systems (NetSuite)

Commission tracking

Time management

Multitasking

Interdepartmental coordination

Education

High School Diploma or GED

Associate degree

Tools

NetSuite

Job description

YESCO is seeking a Sales Administrative Assistant in Jurupa, California to support sales and service teams by handling job setup, billing, commissions, and customer service, bridging job creation to invoicing.

The role requires 3–5 years of admin experience, a High School Diploma or GED, and proficiency in Microsoft Office and NetSuite, with strong attention to detail and multitasking to manage contracts, quotes, and maintenance jobs.