Administrative Sales Support

SIGMA; Vernon (CA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

401(k)

Health insurance

Dental insurance

Paid time off

Vision insurance

Employee assistance program

Job summary

SIGMA in Vernon, CA is seeking an in-office Administrative Support Specialist to handle order processing, invoicing, and accounts payable under supervision. You will consolidate POs, manage documentation, and ensure proper data entry and filing.

This role requires a High School Diploma, two years’ related experience, and fluency in English and Spanish. A valid driver’s license is needed for travel related to inventories and client sites.

Qualifications

• High School Diploma or equivalent.
• Two (2) years of related experience.
• Valid Driver’s License and MVR for travel to inventories.
• Fluent in English and Spanish.

Responsibilities

• Receive and consolidate purchase orders from executives.
• Sort purchase orders by client for delivery by distributors.
• Ensure documentation for promotions, credit memos, and returns.
• Manage in-house orders from the market sales manager and route accordingly.
• Perform weekly bank reconciliations.
• Process accounts payable and expense reimbursements accurately.
• Address audit findings and implement action plans.
• Maintain client/distributor data in the database.
• Monitor processes, escalate issues affecting finances or safety.
• Review expenditures and prepare administrative statistics.

Skills

Bilingual English/Spanish

Education

High School Diploma

Associates in Accounting

Job description

POSITION SUMMARY

This position performs administrative and office support activities under supervision of their manager such as controls, administrates and sorts the distribution process of placed orders and company funds. This position is also responsible for invoicing of customers, issuing of customer statements and adherence to accounts receivable guidelines. This is a Monday-Friday in-office position located in Vernon, CA.

ESSENTIAL JOB FUNCTIONS

• Receive and consolidate purchase orders from executives
• Sort purchase orders depending on the client to be delivered by different distributors
• Ensure proper documentation is provided for all promotions, credit memos and inventory/order returns
• Take in-house orders generated by the market sales manager and manage the entire placement process, this includes sorting them depending on the material to be delivered from CADI or DC
• Weekly bank reconciliations
• Accurate processing of accounts payable and expense reimbursements
• Address internal audit findings to ensure action plan is developed, approved and executed
• Develop and maintain a culture independent of the Sales Department which has a strong focus on fiduciary responsibilities and controls
• Gather client information, enter data into database and maintain database information on clients and distributors
• Oversee and monitor processes and procedures and escalates any issue to management which will impact financial results, the safety of the public or company employees, the law or company policy
• Review, analyze and report on periodic expenditures
• Prepare administrative statistical
• Immediately reports accidents or injuries to management
• Other duties as assigned

MINIMUM QUALIFICATIONS

• High School Diploma
• Two (2) years of related experience
• Valid Driver’s License and MVR which meets company driving standards for travel to perform foreign route inventories
• Fully fluent in English and Spanish

Preferred Qualifications

• Associates in Accounting

KNOWLEDGE, SKILLS & ABILITITES (KSA’s)

• Able to sit for a full shift of at least 8 hours
• Able to stand for at least 4 hours

ENVIRONMENTAL/WORKING CONDITIONS

• Able to work in a cold environment of approximately 34 F for prolonged periods of time.
• Availability to work weekends and evenings (until approximately 8:00 pm).
• Able to travel up to 90% of the time, including overnight stays for up to 5 days at a time.

PHYSICAL REQUIREMENTS

• Able to stand for a full shift of 8-10 hours.
• Can regularly lift and move 30 pound boxes/buckets on/off shelves or cart/hand-truck.
• Can repeatedly twist, turn, kneel, stoop, stand, rotate, bend, push or pull to move 30 pounds
• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance
• And more...

Equal Employment Opportunity Statement

Sigma Foods and the Bar-S brand areEqual Opportunity Employers. We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected by federal, state, or local law.

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