**Sales & Office Coordinator****Sound Investment AV

Sound Investment; Chicago (IL); On-site; USD 42,000 - 65,000; Full time

Job summary

Sound Investment AV is seeking an organized, dependable Sales & Office Coordinator to support our sales team and keep our on-site office clean, stocked, and running smoothly. This role blends hands-on office duties, light HR administration, and sales support, with a focus on maintaining a complete and current CRM.

You will answer calls, greet visitors, and help keep records up to date while supporting the sales team.

Qualifications

• Experience with CRM systems, preferably HubSpot.
• Strong attention to detail and follow-through.
• Clear, professional phone and written communication.
• Ability to manage daily tasks independently across office, HR, and sales support.

Responsibilities

• Audit deals in CRM for completeness and accuracy.
• Maintain employee records and assist with onboarding coordination.
• Coordinate office operations, greet visitors, manage supplies.
• Provide sales support and assist with team communications.

Skills

CRM software

HubSpot

Communication

Office administration

Tools

Spreadsheets

Email

Job description

Sound Investment AV | Full-Time, On-Site

Schedule: Monday–Friday, 9:00 a.m.–5:00 p.m.

Sound Investment AV is seeking an organized, dependable Sales & Office Coordinator to support our sales team and keep our office clean, stocked, and running smoothly. This role combines hands-on office responsibilities, light HR administration, and sales support, with a strong focus on keeping information in our company CRM complete, accurate, and current.

Sales & Office Coordinator

Sound Investment AV | Full-Time, On-Site

Schedule: Monday–Friday, 9:00 a.m.–5:00 p.m.

Sound Investment AV is seeking an organized, dependable Sales & Office Coordinator to support our sales team and keep our office clean, stocked, and running smoothly. This role combines hands-on office responsibilities, light HR administration, and sales support, with a strong focus on keeping information in our company CRM complete, accurate, and current.

Responsibilities

Sales Support & Our Company CRM

• Review and audit deals in our company CRM for missing, incomplete, or incorrect information
• Confirm that required deal fields, contact information, event details, and supporting documents are populated and accurate
• Follow up with sales team members to obtain missing information and resolve discrepancies
• Update records and assist with administrative tasks to help the sales team stay organized

Office Coordination

• Answer incoming calls, assist callers, and route inquiries to the appropriate team member
• Greet visitors, coordinate building access, and assist with arrivals and departures
• Perform routine office cleaning, including sweeping, mopping, wiping surfaces, emptying trash, and keeping shared areas tidy
• Monitor and replenish office, kitchen, and cleaning supplies
• Receive deliveries and help maintain an organized office

Employee Support & Light HR Administration

• Maintain the employee contact sheet, adding new hires and keeping existing information current
• Assist with basic onboarding coordination and other light HR administrative tasks
• Manage company apparel inventory, track sizes and quantities, and coordinate replenishment
• Distribute apparel to new hires and fulfill employee apparel requests
• Help plan and coordinate employee recognition events, staff celebrations, and team gatherings as needed
• Handle employee information with discretion and confidentiality

Qualifications

• Strong attention to detail and consistent follow-through
• Clear, professional phone and written communication
• Comfortable working with CRM software, spreadsheets, and email; previous experience with HubSpot preferred
• Able to manage daily responsibilities independently and shift between office tasks, employee support, and sales administration
• Willing to perform hands-on cleaning and stocking as a regular part of the position
• Prior office administration, customer service, or sales support experience preferred

This position requires consistent on-site attendance Monday through Friday, from 9:00 a.m. to 5:00 p.m.