Sales and Administrative Coordinator

Communications West. LLC; Grand Junction (CO); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company match

Paid time off

Paid sick leave under Colorado’s HFW

Job summary

Communications West. LLC in Grand Junction, CO is seeking a Sales and Administrative Coordinator who thrives in a busy, client-facing role.

You will support Managing Partners with proposals, quotes, and client presentations while handling front desk duties, billing, and day-to-day office tasks. The role emphasizes organization, attention to detail, and professional communication across phone, email, and in person.

Qualifications

• 2+ years in sales support, administrative, or office coordination roles.
• Experience preparing proposals, quotes, or other professional business documents.
• Strong writing skills and attention to detail, especially with numbers, pricing, and financial records.
• Organized and able to manage multiple priorities and deadlines.
• Clear, professional communication by phone, email, and in person.

Responsibilities

• Support Managing Partners with sales activities, including preparing proposals, quotes, and client presentations.
• Gather pricing, licensing, and hardware details from service team and vendors to build accurate proposals.
• Keep CRM up to date by logging activity, tracking opportunities, and managing follow-up tasks.
• Schedule sales meetings and client appointments, and send timely follow-ups.
• Prepare contracts and agreements for signature and help hand off new clients to onboarding team.
• Help create and update sales and marketing materials.

Skills

Sales support

Administrative coordination

Proposal writing

Communication

Time management

Microsoft 365

SharePoint

Tools

Microsoft 365

SharePoint

Outlook

Word

Excel

PowerPoint

Job description

The Role

We’re looking for an organized, detail-oriented Sales and Administrative Coordinator to support our sales efforts and keep daily operations running smoothly. You’ll work directly with our Managing Partners to prepare proposals and keep deals moving, while also handling billing, the front desk, and the office tasks that keep our team on track.

This is a great fit for someone who likes variety, enjoys working with people, and wants to learn the business side of a growing technology company. No IT background is required.

What You’ll Do

Sales Support

• Support our Managing Partners with sales activities, including preparing proposals, quotes, and client presentations
• Gather pricing, licensing, and hardware details from our service team and vendors to build accurate proposals
• Keep our CRM up to date by logging activity, tracking opportunities, and managing follow-up tasks
• Schedule sales meetings and client appointments, and send timely follow-ups
• Prepare contracts and agreements for signature and help hand off new clients to our onboarding team
• Help create and update sales and marketing materials

Front Desk and Communication

• Answer and route incoming phone calls, take messages, and greet visitors
• Serve as a friendly, professional first point of contact for clients and vendors
• Check, sort, and distribute incoming mail and handle outgoing mail

Billing and Accounts Receivable

• Monitor the billing email inbox and respond to or route client billing questions
• Send client invoices and follow up on outstanding balances with AR reminders
• Deposit checks and record payments accurately
• Keep billing records and documentation organized

Administrative and Office Operations

• Assist our Managing Partners with scheduling, calendar management, correspondence, and document preparation
• Make purchases for the office and business, track orders, and keep receipts organized
• Monitor and restock office supplies
• Maintain organized digital files in Microsoft 365 and SharePoint
• Help document and maintain internal processes and procedures
• Assist with new hire onboarding paperwork
• Handle general office tasks and special projects as needed

What We’re Looking For

• 2+ years in sales support, administrative, or office coordination roles
• Experience preparing proposals, quotes, or other professional business documents
• Strong writing skills and attention to detail, especially with numbers, pricing, and financial records
• Organized and able to manage multiple priorities and deadlines
• Clear, professional communication by phone, email, and in person
• Comfortable with Outlook, Word, Excel, and PowerPoint
• Trustworthy and discreet with confidential client, financial, and business information
• Reliable and self-directed, with the confidence to ask questions when something is unclear

Nice to Have

• Experience with invoicing, accounts receivable, or QuickBooks
• Experience in an IT, MSP, or B2B services company

Schedule and Location

• Full-time, Monday through Friday, 8:00 AM to 5:00 PM
• On-site at 441 Colorado Ave, Grand Junction, CO 81501

Compensation and Benefits

• $18.50 per hour
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off
• Paid sick leave under Colorado’s Healthy Families and Workplaces Act
• Paid family and medical leave through Colorado FAMLI