Sales & Marketing Coordinator: Lead for Inbound Leads

Jobs2Web; Newport Beach (CA); On-site; USD 40,000 - 60,000; Full time

Job summary

The Irvine Company in Newport Beach seeks an Administrative Assistant to support the Director of Sales & Marketing in the overall department operations. You will prepare reports, manage inquiries, coordinate calendars, and assist with onboarding and SOPs.

You will create and edit spreadsheets, handle correspondence, and communicate with all levels of the organization, ensuring smooth daily activities and effective team collaboration.

Qualifications

• Education and/or Experience- High school Diploma, Batchelors Degree preferred. Sales and hospitality experience. Computer literate.
• Mathematical Skills – Basic Math
• Language Skills- Ability to read and understand simple instructions. Ability to effectively present information in a one-on-one or group situation.
• Reasoning Ability- Deductive/inductive reasoning, analysis reasoning. Resourceful
• Other Skills and Abilities- Communication, people skills, organization skills, ability to handle multiple tasks; computer and software literate. Experience with Delphi and Opera a plus.

Responsibilities

• Assist and report to the Director of Sales & Marketing in the administrative functions of the Sales & Marketing Department.
• Completing and distributing reports including month end, site inspections, client correspondence, business plan, and group contracts.
• Qualifying general sales inquiries and directing inquiries to appropriate manager.
• Maintain responsibility as the Sales Department's Lead catcher for all incoming leads.
• Create and edit spreadsheets and correspondence in Smartsheets, Google Sheets aligning with department goals.
• Prepare SOP documents, presentations, and written memos for the Sales Department.

Skills

Communication

People skills

Organization skills

Delphi

Opera

Computer literate

Education

High school diploma

Bachelor's degree preferred

Tools

Delphi

Opera

Job description

The Irvine Company in Newport Beach seeks an Administrative Assistant to support the Director of Sales & Marketing in the overall department operations. You will prepare reports, manage inquiries, coordinate calendars, and assist with onboarding and SOPs.

You will create and edit spreadsheets, handle correspondence, and communicate with all levels of the organization, ensuring smooth daily activities and effective team collaboration.