Irvine-Based Part-Time Sales & Marketing Assistant

Action Property Management; United States; Remote; USD 25,000 - 36,000; Part time

Job summary

Action Property Management in Irvine, CA seeks a part-time Sales & Marketing Assistant to support business development and marketing efforts. The role focuses on prospect research, outreach preparation, content organization, and project coordination, up to 20 hours weekly at the corporate office.

Ideal candidates have strong written communication, research and data-entry skills, and experience with email marketing platforms (ActiveCampaign is a plus). Background check required.

Qualifications

• High school diploma or equivalent required. A college degree in marketing, communications, business, or a related field is preferred.
• Must be able to pass a background check and drug screen.
• Strong research, organization, and data-entry skills, with close attention to detail.
• Clear, professional writing skills and the ability to adapt messaging for different audiences.
• Ability to manage recurring tasks and longer-term projects independently.
• Comfort working with spreadsheets, shared content libraries, and email marketing platforms; ActiveCampaign experience is a plus.
• Familiarity with AI tools for research or drafting, with the judgment to verify information before use.
• Experience in marketing, sales support, business development, or the community association industry is helpful.

Responsibilities

• Research prospective community associations in the regions Action serves, identify appropriate contacts, and organize outreach lists in ActiveCampaign.
• Identify associations affected by competitor acquisitions, self-managed associations, new developments, and communities preparing to come online.
• Research general manager contacts for potential Action Financial Services outreach.
• Maintain accurate solicitation records, including contact details, outreach status, and follow-up activity.
• Draft tailored email messaging for prospect segments, including new developments, new leads, previously contacted leads, and associations affected by acquisitions.
• Help develop an RFP guidebook and AI-assisted reference materials so New Business Development managers can respond more efficiently to lengthy RFPs.
• Coordinate the review and management of approximately 40–70 Google and Yelp reviews each month, escalating feedback that requires a response.
• Keep marketing materials current as associations are added or transition out of Action’s portfolio.
• Organize and maintain the internal content library for Action’s 350+ associations.
• Audit more than 1,000 website photography assets and document their source and copyright information.
• Assist with light content creation and video editing.
• Track and manage podcast accreditation certificates.
• Coordinate the design, ordering, inventory, and distribution of branded giveaway items.

Skills

Research skills

Organization

Data entry

Written communication

Independent work

AI tools awareness

Marketing support experience

ActiveCampaign knowledge

Education

High school diploma or equivalent

College degree in marketing, communications, business, or related field preferred

Tools

ActiveCampaign

Spreadsheets

Job description

Action Property Management in Irvine, CA seeks a part-time Sales & Marketing Assistant to support business development and marketing efforts. The role focuses on prospect research, outreach preparation, content organization, and project coordination, up to 20 hours weekly at the corporate office.

Ideal candidates have strong written communication, research and data-entry skills, and experience with email marketing platforms (ActiveCampaign is a plus). Background check required.