Sales & Catering Administrative Coordinator

Hotel Yountville; Tampa (FL); Sur place; USD 21 000 - 30 000; Plein temps

Résumé du poste

Hilton Tampa Airport Westshore in Tampa, FL is seeking an organized administrative assistant to support the Sales & Catering team with correspondence, preparing reports, file turnovers and assisting with reservations.

The role requires strong MS Office skills, attention to detail, and the ability to multitask in a fast-paced hotel environment. You will coordinate with multiple departments and assist with client inquiries and events.

Qualifications

• Must be self-directed and show strong customer service and interpersonal skills.
• Excellent communication and ability to work with internal and external customers.
• Detail-oriented with solid organizational and time-management abilities.
• Proficient with MS Office; familiarity with Delphi FDC and OnQ is a plus.

Responsabilités

• Support Sales & Catering administratively including correspondence and reports.
• Provide telephone and message support for the department.
• Maintain guest profiles and essential records for Sales & Catering.
• Assist with contracts, proposals, and addendums; track completion and filing.
• Coordinate with hotel departments to ensure timely, accurate reservations.
• Handle or relay reservations for VIP guests and clients.
• Order supplies and assist with internal projects as assigned.
• Prepare Banquet Event Orders and distribute to departments.

Connaissances

Self-directed

Customer service

Communication

Attention to detail

Organizational skills

Analytical skills

Time management

Multitasking

Decision making

Adaptability

Social media support

Event coordination

Deadline orientation

Formation

High School Diploma or GED

Bachelor’s degree preferred

Outils

Microsoft Office

Delphi FDC

OnQ

Description du poste

Hilton Tampa Airport Westshore in Tampa, FL is seeking an organized administrative assistant to support the Sales & Catering team with correspondence, preparing reports, file turnovers and assisting with reservations.

The role requires strong MS Office skills, attention to detail, and the ability to multitask in a fast-paced hotel environment. You will coordinate with multiple departments and assist with client inquiries and events.